HomeMy WebLinkAboutFMCoC HEAP Final ReportHEAP Final Report - Expenditures
Introduction
In the following form, complete your jurisdiction's final HEAP Expenditure Report. All data should be
cumulative (i.e. from the grant start date through June 30, 2021). Submit the completed report by
October 15, 2021.
The report will include questions about:
1. Jurisdiction Selection: Identify your jurisdiction and provide contact information
2. Reported Final Totals: Total funds expended and total interest accrued.
3. Spending by Category: A final categorical break down of expenditures (administrative, capital
improvements, services, rental assistance/subsidies, other) on non-youth activities.
4. Youth Set-Aside Detail: A final categorical break down of Youth Set-Aside expended.
5. Interest Expended Detail: A final categorical break down of interest accrued expended.
6. Comments and Certification
For resources to assist in completing and submitting this report, refer to the HEAP Final Report Overview.
Jurisdiction Selection
Select your jurisdiction type.
CoC
Large City
Select from the list of Continuums of Care
Select from the list of Large Cities
Provide contact information below for an individual who can answer questions about the details in this
report.
Name
First Last
Phone Email
Reported Final Expenditures
In the following section, we want to capture the total final expenditures for the HEAP grant.
Reminder: this should be cumulative (i.e. from the grant start date through June 30, 2021).
When calculating these totals, be sure to include all spending (administrative, youth set-aside, capital
improvements, services, etc.).
Total HEAP Funds Expended
Total Interest Accrued from HEAP Funds
If your jurisdiction held HEAP funds in an interest bearing account, enter the total interest accrued on
HEAP funds. If your jurisdiction did not hold funds in an interest bearing account, enter "0.00".
Total Interest Accrued Expended
State how much of the accrued interest has been expended. Section 5 will ask for a categorical breakdown
of interest spending.
Spending By Category
In the following section, report your jurisdiction's final categorical expenditures.
Reminder: this should be cumulative (i.e. from the grant start date through June 30, 2021).
Enter "0.00" if you did not spend any funds in a given category.
The sum of all categories should equal the amount entered for your jurisdiction's HEAP funds expended. In
the prior section you indicated this amount was
Total Administrative
This should total no more than 5% of your jurisdiction's total allocation. Do not include interest accrued
expended. This is captured in section 5.
Total Capital Improvements
Do not include interest accrued expended. This is captured in section 5.
Total Services
Do not include interest accrued expended. This is captured in section 5.
Total Rental Assistance and/or Subsidies
Do not include interest accrued expended. This is captured in section 5.
Total Youth Set-Aside
This should total no less than 5% of your jurisdiction's total allocation. Do not include interest accrued
expended. This is captured in section 5.
Total Other
Do not include interest accrued expended. This is captured in section 5.
If your jurisdiction has any expenditures in the 'other' category, provide a description and amount
expended for each 'other' expenditure.
Calculated Total Funds Expended Reported Total Funds Expended
Youth Set-Aside Detail
In the following section, report your jurisdiction's final categorical expenditures for the HEAP Youth
Set-Aside.
Reminder: this should be cumulative (i.e. from the grant start date through June 30, 2021).
Enter "0.00" if you did not spend any funds in a given category.
The sum of all categories should equal the amount entered for your jurisdiction's "Total Youth Set-Aside"
expended. In the prior section you indicated this amount was
Total Capital Improvements from Youth Set-Aside
Do not include interest accrued expended. This is captured in the next section.
Total Services from Youth Set-Aside
Do not include interest accrued expended. This is captured in the next section.
Total Rental Assistance and/or Subsidies from Youth Set-Aside
Do not include interest accrued expended. This is captured in the next section.
Total Other from Youth Set-Aside
Do not include interest accrued expended. This is captured in the next section.
If your jurisdiction has any expenditures in the 'other' category, provide a description and
amount expended for each 'other' expenditure.
Calculated Total Youth Funds Expended Reported Total Youth Funds Expended
If needed, provide any additional comments to clarify the data provided.
Certification
I certify that all information included in this report is true and accurate to the best of my knowledge.
Name
First Last
This does not have to be an authorized representative or signatory.
Title
HEAP Accrued Interest expenditures listed in this report includes $734 in projected FY21-22
earnings and are subject to change based on actual earnings. These funds are anticipated in
December 2021 and once received will be attributed to expenses as described in this report.
For any questions, please email Nichole.Zaragoza-Smith@bcsh.ca.gov and write "HEAP Annual Report" in the subject lineHOMELESS EMERGENCY AID PROGRAM (HEAP)MANUAL REPORTING FORMSELECT JURISDICTION TYPE:CoCFor this report, All Projects refer to all HEAP-funded projects inclusive of project type (except Coordinated Entry).Project Types refer to the HMIS Universal Project Types. In the "All Projects" tab (red tab) enter the counts of persons served across ALL HEAP projects. In the "Outcomes" and "Supplemental Outcomes" tabs (yellow tabs) enter the Exit Destination for clients across ALL HEAP projects. Note: Coordinated Entry will not be included in this report Fresno City & County/Madera County CoCTYPE NAME OF JURISDICTION:•Click the Gray Box, then click the arrow to the right to view the drop down list. •You must select the juristiction type before selecting the name of the jurisdiction.
MANUAL REPORTING FORM ALL PROJECTS (EXCEPT COORDINATED ENTRY)2432.01769.0660.03.068.0481.0217.01486.01.0Total Without Children With Children and AdultsWith Only Children Unknown Household TypeAdults 1769.0 1305.0 462.0 2.0Children 660.0 655.0 4.0 1.0Client Doesn't Know/ Client Refused0.0 0.0 0.0 0.0 0.0Data Not Collected 3.0 0.0 0.0 0.0 3.0Total 2432.0 1305.0 1117.0 4.0 6.0For PSH & RRH - the total persons served who moved into housing75.0 33.0 38.0 0.0 4.0This reporting form aligns with the HUD HMIS APR Programming Specifications: https://files.hudexchange.info/resources/documents/HMIS-Programming-Specifications.pdf Please refer to the Performance Metrics Detailed Instructions for additonal guidance on completing this form.If possible, use an APR that includes all HEAP funded projects to help you complete this form.Please report information in the space provided. Do not fill in boxed that have been blacked out. Number of adults (age 18 or over)Number of children (under age 18)Q7a. Number of Persons ServedNumber of youth under age 25Number of adult and head of household leaversNumber of stayersNumber of adult stayersNumber of persons with unknown ageNumber of leaversNumber of adult leaversTotal number of persons servedQ5a. Report Validations TableNumber of veteransNumber of chronically homeless personsHeads of households and adult stayers in the project 365 days or Number of parenting youth under age 25 with childrenNumber of adult heads of householdNumber of child and unknown-age heads of householdAPR Question 5a. Report on persons served on all HEAP-funded projects•Add persons served in every HEAP-funded project. This should be persons served by the entire project regardless of how much of the project was funded by HEAP.APR Question 7a. Report on persons served on all HEAP-funded projects•Add persons served in every HEAP-funded project. This should be persons served by the entire project regardless of how much of the project was funded by HEAP.
Total Without Children With Children and AdultsWith Only Children Unknown Household TypeTotal Households 1485.0 1172.0 311.0 0.0 2.0For PSH & RRH - the total persons served who moved into housing41.0 30.0 10.0 0.0 1.0All Persons ContactedFirst contact - NOT staying on the Streets, ES, or SHFirst contact - WAS staying on the Streets, ES, or SHFirst contact - Worker unable to determineOnce 0.0 0.0 0.0 0.02-5 Times 0.0 0.0 0.0 0.06-9 Times 0.0 0.0 0.0 0.010+ Times 0.0 0.0 0.0 0.0Total Persons Contacted 0.0 0.0 0.0 0.0All Persons ContactedFirst contact - NOT staying on the Streets, ES, or SHFirst contact - WAS staying on the Streets, ES, or SHFirst contact - Worker unable to determineOnce 0.0 0.0 0.0 0.02-5 Contacts 0.0 0.0 0.0 0.06-9 Contacts 0.0 0.0 0.0 0.010+ Contacts 0.0 0.0 0.0 0.0Total Persons Engaged 0.0 0.0 0.0 0.0Rate of Engagement 0% 0% 0% 0%Total Without Children With Children and AdultsUnknown Household TypeMale 749.0 604.0 144.0 1.0Female 1004.0 687.0 316.0 1.0Trans Female (MTF or Male to Female)11.0 11.0 0.0 0.0Trans Male (FTM or Female to Male)3.0 3.0 0.0 0.0Q9b. Number of Persons Engaged (ES Night By Night and Street Outreach Only)Q9a. Number of Persons Contacted (ES Night By Night and Street Outreach Only)Q10a. Gender of AdultsQ8a. Households ServedAPR Question 8a. Report on households(HHs) served on all HEAP-funded projects•Add HHs served in every HEAP-funded project. This should be HHs served by the entire project regardless of how much of the project was funded by HEAP.APR Question 10a. Report on persons served on all HEAP-funded projects•Add persons served in every HEAP-funded project. This should be persons served by the entire project regardless of how much of the project was funded by HEAP.APR Question 9a. Report on persons/households(HHs) served on all HEAP funded projects•Add persons/HHs served in every HEAP funded project. This should be persons/HHs served by the entire project regardless of how much of the project was funded by HEAP.APR Question 9b. Report on persons/households(HHs) served on all HEAP funded projects•Add persons/HHs served in every HEAP funded project. This should be persons/HHs served by the entire project regardless of how much of the project was funded by HEAP.
Gender Non-Conforming (i.e. not exclusively male or female)2.0 0.0 2.0 0.0Client Doesn't Know/Client Refused0.0 0.0 0.0 0.0Data Not Collected 0.0 0.0 0.0 0.0Subtotal 1769.0 1305.0 462.0 2.0Total With Children and AdultsWith Only Children Unknown Household TypeMale 323.0 315.0 7.0 1.0Female 337.0 328.0 9.0 0.0Trans Female (MTF or Male to Female)0.0 0.0 0.0 0.0Trans Male (FTM or Female to Male)0.0 0.0 0.0 0.0Gender Non-Conforming (i.e. not exclusively male or female)0.0 0.0 0.0 0.0Client Doesn't Know/Client Refused0.0 0.0 0.0 0.0Data Not Collected 0.0 0.0 0.0 0.0Subtotal 660.0 643.0 16.0 1.0Total Without Children With Children and AdultsWith Only Children Unknown Household TypeMale 1.0 0.0 0.0 0.0 1.0Female 1.0 0.0 0.0 0.0 1.0Trans Female (MTF or Male to Female)0.0 0.0 0.0 0.0 0.0Trans Male (FTM or Female to Male)0.0 0.0 0.0 0.0 0.0Gender Non-Conforming (i.e. not exclusively male or female)0.0 0.0 0.0 0.0 0.0Client Doesn't Know/Client Refused0.0 0.0 0.0 0.0 0.0Data Not Collected 1.0 0.0 0.0 0.0 1.0Subtotal 3.0 0.0 0.0 0.0 3.0Q10c. Gender of Persons Missing Age InformationQ10b. Gender of ChildrenAPR Question 10b. Report on persons served on all HEAP-funded projects•Add persons served in every HEAP-funded project. This should be persons served by the entire project regardless of how much of the project was funded by HEAP.APR Question 10c. Report on persons served on all HEAP-funded projects•Add persons served in every HEAP-funded project. This should be persons served by the entire project regardless of how much of the project was funded by HEAP.
Total Without Children With Children and AdultsWith Only Children Unknown Household TypeWhite 1604.0 867.0 734.0 1.0 2.0Black or African American603.0 287.0 310.0 3.0 3.0Asian 31.0 15.0 16.0 0.0 0.0American Indian or Alaska Native84.0 68.0 16.0 0.0 0.0Native Hawaiian or Other Pacific Islander10.0 9.0 1.0 0.0 0.0Multiple Races 88.0 54.0 34.0 0.0 0.0Client Doesn't Know/Client Refused11.0 5.0 6.0 0.0 0.0Data Not Collected 1.0 0.0 0.0 0.0 1.0Total 2432.0 1305.0 1117.0 4.0 6.0Total Without Children With Children and AdultsWith Only Children Unknown Household TypeNon-Hispanic/Non-Latino1197.0 718.0 475.0 2.0 2.0Hispanic/Latino 1234.0 587.0 642.0 2.0 3.0Client Doesn't Know/Client Refused0.0 0.0 0.0 0.0 0.0Data Not Collected 1.0 1.0 0.0 0.0 0.0Total 2432.0 1306.0 1117.0 4.0 5.0Total Without Children With Children and AdultsWith Only Children Unknown Household Type12-17 0.0 0.0 0.0 0.018-24 209.0 159.0 50.0 0.0Client Doesn't Know/ Client Refused0.0 0.0 0.0 0.0 0.0Data Not Collected 0.0 0.0 0.0 0.0 0.0Total 209.0 159.0 50.0 0.0 0.0Q12a. RaceQ27a. Age of YouthQ12b. EthnicityAPR Question 12a. Report on persons served on all HEAP-funded projects•Add persons served in every HEAP-funded project. This should be persons served by the entire project regardless of how much of the project was funded by HEAP.APR Question 12b. Report on persons/households(HHs) served on all HEAP funded projects•Add persons/HHs served in every HEAP funded project. This should be persons/HHs served by the entire project regardless of how much of the project was funded by HEAP.APR Question 27a. Report on persons/households(HHs) served on all HEAP funded projects•Add persons/HHs served in every HEAP funded project. This should be persons/HHs served by the entire project regardless of how much of the project was funded by HEAP.
MANUAL REPORTING FORM ALL PROJECTS (EXCEPT COORDINATED ENTRY): OUTCOMESTotalWithout Children With Children and AdultsWith Only Children Unknown Household TypeMoved from one HOPWA funded project to HOPWA PH00000Owned by client no ongoing housing subsidy20200Owned by client with ongoing housing subsidy44000Rental by client no ongoing housing subsidy687 195 491 1 0Rental by client with VASH housing subsidy00000Rental by client with GPD TIP housing subsidy00000Rental by client with other ongoing housing subsidy78364200Permanent housing (other than RRH) for formerly homeless persons81412500Staying or living with family permanent tenure1591085010Staying or living with friends permanent tenure2418600Rental by client with RRH or equivalent subsidy93642810This reporting form aligns with the HUD HMIS APR Programming Specifications: https://files.hudexchange.info/resources/documents/HMIS-Programming-Specifications.pdf Please refer to the Performance Metrics Detailed Instructions for additional guidance on completing this form.If possible, use an APR that includes all HEAP funded projects to help you complete this form.Please report information in the space provided. Q23c. Exit Destination - All personsPermanent DestinationsAPR Question 23c. Report exits of persons/households(HHs) served on all HEAP-funded projects•Add the exits of persons/HHs served in every HEAP-funded project. This should be exits of persons/HHs served by the entire project regardless of how much of the project was funded by HEAP.
Rental by client with HCV voucher (tenant or project based)60233700Rental by client in a public housing unit15 5 10 0 0Subtotal 1203 494 691 3 0Emergency shelter including hotel or motel paid for with emergency shelter voucher or RHY-funded Host Home shelter144 98 40 0 1Moved from one HOPWA funded project to HOPWA TH00000Transitional housing for homeless persons (including homeless youth)142915010Staying or living with family temporary tenure (e.g. room apartment or house)93464700Staying or living with friends temporary tenure (e.g. room apartment or house)76492700Place not meant for habitation (e.g. a vehicle an abandoned building bus / train / subway station / airport or anywhere outside)2232071501Safe Haven00000Hotel or motel paid for without emergency shelter voucher32151700Host Home (non-crisis) 11000Subtotal71150719612Foster care home or group foster care home41300Psychiatric hospital or other psychiatric facility1513200Institutional SettingsTemporary Destinations
Substance abuse treatment facility or detox center15 14 1 0 0Hospital or other residential non-psychiatric medical facility2221100Jail prison or juvenile detention facility1414000Long-term care facility or nursing home31000Subtotal 73 64 7 0 0Residential project or halfway house with no homeless criteria22000Deceased 8 7 1 0 0Other 29 12 17 0 0Client Doesn't Know/Client Refused11 6 5 0 0Data Not Collected (no exit interview completed)67511500Subtotal117783800Total2104114393242Total persons exiting to positive housing destinations176686087941Total persons whose destinations excluded them from the calculation115763800Percentage88.79%80.60%98.32%100.00%50.00%TotalWithout Children With Children and AdultsWith Only Children Unknown Household TypeMoved from one HOPWA funded project to HOPWA PH00000Owned by client no ongoing housing subsidy00000Owned by client with ongoing housing subsidy00000Rental by client no ongoing housing subsidy77000Other DestinationsQ25i. Exit Destination - VeteransPermanent DestinationsAPR Question 25i. Report exits of persons/households(HHs) served on all HEAP-funded projects•Add the exits of persons/HHs served in every HEAP-funded project. This should be exits of persons/HHs served by the entire project regardless of how much of the project was funded by HEAP.
Rental by client with VASH housing subsidy00000Rental by client with GPD TIP housing subsidy00000Rental by client with other ongoing housing subsidy32100Permanent housing (other than RRH) for formerly homeless persons00000Staying or living with family permanent tenure66000Staying or living with friends permanent tenure11000Rental by client with RRH or equivalent subsidy22000Rental by client with HCV voucher (tenant or project based)00000Rental by client in a public housing unit00000Subtotal 19 18 1 0 0Emergency shelter including hotel or motel paid for with emergency shelter voucher or RHY-funded Host Home shelter33000Moved from one HOPWA funded project to HOPWA TH00000Transitional housing for homeless persons (including homeless youth)33000Staying or living with family temporary tenure (e.g. room apartment or house)11000Staying or living with friends temporary tenure (e.g. room apartment or house)00000Temporary Destinations
Place not meant for habitation (e.g. a vehicle an abandoned building bus / train / subway station / airport or anywhere outside)66000Safe Haven 0 0 0 0 0Hotel or motel paid for without emergency shelter voucher11000Host Home (non-crisis) 0 0 0 0 0Subtotal 14 14 0 0 0Foster care home or group foster care home00000Psychiatric hospital or other psychiatric facility11000Substance abuse treatment facility or detox center21100Hospital or other residential non-psychiatric medical facility11000Jail prison or juvenile detention facility00000Long-term care facility or nursing home11000Subtotal 5 4 1 0 0Residential project or halfway house with no homeless criteria00000Deceased 0 0 0 0 0Other 0 0 0 0 0Client Doesn't Know/Client Refused00000Data Not Collected (no exit interview completed)22000Subtotal 2 2 0 0 0Total 40 38 2 0 0Total persons exiting to positive housing destinations3230200Institutional SettingsOther Destinations
Total persons whose destinations excluded them from the calculation22000Percentage 84.21% 83.33% 100.00% 0.00% 0.00%Total Without Children With Children and AdultsWith Only Children Unknown Household TypeMoved from one HOPWA funded project to HOPWA PH00000Owned by client no ongoing housing subsidy00000Owned by client with ongoing housing subsidy00000Rental by client no ongoing housing subsidy20 10 10 0 0Rental by client with VASH housing subsidy00000Rental by client with GPD TIP housing subsidy00000Rental by client with other ongoing housing subsidy44000Permanent housing (other than RRH) for formerly homeless persons44000Staying or living with family permanent tenure2114700Staying or living with friends permanent tenure55000Rental by client with RRH or equivalent subsidy2420400Rental by client with HCV voucher (tenant or project based)43100Rental by client in a public housing unit00000Subtotal 82 60 22 0 0Q27f. Exit Destination - YouthPermanent DestinationsAPR Question 25i. Report exits of persons/households(HHs) served on all HEAP-funded projects•Add the exits of persons/HHs served in every HEAP-funded project. This should be exits of persons/HHs served by the entire project regardless of how much of the project was funded by HEAP.
Emergency shelter including hotel or motel paid for with emergency shelter voucher or RHY-funded Host Home shelter16 14 2 0 0Moved from one HOPWA funded project to HOPWA TH00000Transitional housing for homeless persons (including homeless youth)108200Staying or living with family temporary tenure (e.g. room apartment or house)136700Staying or living with friends temporary tenure (e.g. room apartment or house)1311200Place not meant for habitation (e.g. a vehicle an abandoned building bus / train / subway station / airport or anywhere outside)44000Safe Haven00000Hotel or motel paid for without emergency shelter voucher00000Host Home (non-crisis) 11000Subtotal57441300Foster care home or group foster care home21100Psychiatric hospital or other psychiatric facility11000Substance abuse treatment facility or detox center11000Hospital or other residential non-psychiatric medical facility33000Temporary DestinationsInstitutional Settings
Jail prison or juvenile detention facility55000Long-term care facility or nursing home11000Subtotal 13 12 1 0 0Residential project or halfway house with no homeless criteria00000Deceased 0 0 0 0 0Other 3 2 1 0 0Client Doesn't Know/Client Refused00000Data Not Collected (no exit interview completed)74200Subtotal 10 6 3 0 0Total 162 122 39 0 0Total persons exiting to positive housing destinations1481123600Total persons whose destinations excluded them from the calculation106300Percentage97.37%96.55%100.00%0.00%0.00%Other Destinations
MANUAL REPORTING FORM ALL PROJECTS (EXCEPT COORDINATED ENTRY): SUPPLEMENTAL OUTCOMESChronically HomelessMoved from one HOPWA funded project to HOPWA PH0Owned by client no ongoing housing subsidy0Owned by client with ongoing housing subsidy1Rental by client no ongoing housing subsidy25Rental by client with VASH housing subsidy0Rental by client with GPD TIP housing subsidy0Rental by client with other ongoing housing subsidy16Permanent housing (other than RRH) for formerly homeless persons14Staying or living with family permanent tenure38Staying or living with friends permanent tenure8Rental by client with RRH or equivalent subsidy27Rental by client with HCV voucher (tenant or project based)4Rental by client in a public housing unit5Subtotal 138Supplemental Outcomes can likely be generated from your HMIS System.Please refer to the Performance Metrics Detailed Instructions for additional guidance on completing this form.If possible, use an APR that includes all HEAP funded projects to help you complete this form.Please report information in the space provided. Population of InterestPermanent DestinationsReport exits of persons/households(HHs) served on all HEAP-funded projects•Add the exits of persons/HHs served in every HEAP-funded project. This should be exits of persons/HHs served by the entire project regardless of how much of the project was funded by HEAP.
Emergency shelter including hotel or motel paid for with emergency shelter voucher or RHY-funded Host Home shelter29Moved from one HOPWA funded project to HOPWA TH0Transitional housing for homeless persons (including homeless youth)33Staying or living with family temporary tenure (e.g. room apartment or house)15Staying or living with friends temporary tenure (e.g. room apartment or house)10Place not meant for habitation (e.g. a vehicle an abandoned building bus / train / subway station / airport or anywhere outside)71Safe Haven 0Hotel or motel paid for without emergency shelter voucher7Host Home (non-crisis) 0Subtotal 165Foster care home or group foster care home0Psychiatric hospital or other psychiatric facility6Substance abuse treatment facility or detox center5Hospital or other residential non-psychiatric medical facility5Jail prison or juvenile detention facility3Long-term care facility or nursing home1Subtotal 20Temporary DestinationsInstitutional Settings
Residential project or halfway house with no homeless criteria1Deceased 1Other 2Client Doesn't Know/Client Refused5Data Not Collected (no exit interview completed)15Subtotal 24Total 347Total persons exiting to positive housing destinations252Total persons whose destinations excluded them from the calculation22Percentage 77.54%White Black or African AmericanAsian American Indian or Alaska NativeNative Hawaiian or Other Pacific IslanderMultiple RacesClient Doesn't Know/Client RefusedData Not CollectedMoved from one HOPWA funded project to HOPWA PH00000000Owned by client no ongoing housing subsidy30000000Owned by client with ongoing housing subsidy11000000Rental by client no ongoing housing subsidy206 80 3 1 3 0 1 0Rental by client with VASH housing subsidy00000000Rental by client with GPD TIP housing subsidy00000000Rental by client with other ongoing housing subsidy4420131100Permanent housing (other than RRH) for formerly homeless persons29 7 0 4 1 0 0 0Staying or living with family permanent tenure96 49 2 7 0 0 0 0Staying or living with friends permanent tenure16 5 0 1 0 0 0 0Other DestinationsRacePermanent DestinationsReport exits of persons/households(HHs) served on all HEAP-funded projects•Add the exits of persons/HHs served in every HEAP-funded project. This should be exits of persons/HHs served by the entire project regardless of how much of the project was funded by HEAP.
Rental by client with RRH or equivalent subsidy5728130100Rental by client with HCV voucher (tenant or project based)2512200000Rental by client in a public housing unit10 5 1 0 0 0 0 0Subtotal 487 207 10 19 5 2 1 0Emergency shelter including hotel or motel paid for with emergency shelter voucher or RHY-funded Host Home shelter74 28 1 4 1 0 0 0Moved from one HOPWA funded project to HOPWA TH00000000Transitional housing for homeless persons (including homeless youth)10627272000Staying or living with family temporary tenure (e.g. room apartment or house)6223170100Staying or living with friends temporary tenure (e.g. room apartment or house)3212031000Place not meant for habitation (e.g. a vehicle an abandoned building bus / train / subway station / airport or anywhere outside)152433181000Safe Haven00000000Hotel or motel paid for without emergency shelter voucher179010000Host Home (non-crisis) 01000000Subtotal4431437405100Foster care home or group foster care home40000000Psychiatric hospital or other psychiatric facility84120000Substance abuse treatment facility or detox center114000000Temporary DestinationsInstitutional Settings
Hospital or other residential non-psychiatric medical facility135040000Jail prison or juvenile detention facility111110000Long-term care facility or nursing home12000000Subtotal 48 16 2 7 0 0 0 0Residential project or halfway house with no homeless criteria20000000Deceased 3 2 0 0 1 0 0 0Other 1 2 0 0 0 0 0 0Client Doesn't Know/Client Refused611030000Data Not Collected (no exit interview completed)249170100Subtotal36241101100Total1014390207611410Total persons exiting to positive housing destinations82632316489310Total persons whose destinations excluded them from the calculation31221100100Percentage84.03%87.77%84.21%72.73%81 82%100.00% 0 00% 0.00%Non-Hispanic/ Non-LatinoHispanic/Latino Client Doesn't Know/ Client RefusedData Not CollectedMoved from one HOPWA funded project to HOPWA PH0000Owned by client no ongoing housing subsidy2100Owned by client with ongoing housing subsidy2000Rental by client no ongoing housing subsidy14714700Rental by client with VASH housing subsidy0000Rental by client with GPD TIP housing subsidy0000Rental by client with other ongoing housing subsidy403000EthnicityOther DestinationsPermanent DestinationsReport exits of persons/households(HHs) served on all HEAP-funded projects•Add the exits of persons/HHs served in every HEAP-funded project. This should be exits of persons/HHs served by the entire project regardless of how much of the project was funded by HEAP.
Permanent housing (other than RRH) for formerly homeless persons22 19 0 0Staying or living with family permanent tenure83 71 0 0Staying or living with friends permanent tenure13 9 0 0Rental by client with RRH or equivalent subsidy523800Rental by client with HCV voucher (tenant or project based)241500Rental by client in a public housing unit51100Subtotal 390 341 0 0Emergency shelter including hotel or motel paid for with emergency shelter voucher or RHY-funded Host Home shelter44 64 0 0Moved from one HOPWA funded project to HOPWA TH0000Transitional housing for homeless persons (including homeless youth)608400Staying or living with family temporary tenure (e.g. room apartment or house)395500Staying or living with friends temporary tenure (e.g. room apartment or house)222600Place not meant for habitation (e.g. a vehicle an abandoned building bus / train / subway station / airport or anywhere outside)1219600Safe Haven0000Hotel or motel paid for without emergency shelter voucher151200Host Home (non-crisis) 1000Subtotal30233700Temporary Destinations
Foster care home or group foster care home3100Psychiatric hospital or other psychiatric facility10 5 0 0Substance abuse treatment facility or detox center6900Hospital or other residential non-psychiatric medical facility14800Jail prison or juvenile detention facility6800Long-term care facility or nursing home3000Subtotal 42 31 0 0Residential project or halfway house with no homeless criteria2000Deceased 3 3 0 0Other 2 1 0 0Client Doesn't Know/Client Refused12 7 1 0Data Not Collected (no exit interview completed)222000Subtotal413110Total77574010Total persons exiting to positive housing destinations61361300Total persons whose destinations excluded them from the calculation362810Percentage82.95%86.10%0.00%0.00%MaleFemaleTrans Female (MTF or Male to Female) Trans Male (FTM or Female to Male) Gender Non-Conforming (i.e. not exclusively male or female) Client Doesn't Know/Client RefusedData Not CollectedMoved from one HOPWA funded project to HOPWA PH0000000Owned by client no ongoing housing subsidy3000000Owned by client with ongoing housing subsidy2000000Institutional SettingsOther DestinationsGenderPermanent DestinationsReport exits of persons/households(HHs) served on all HEAP-funded projects•Add the exits of persons/HHs served in every HEAP-funded project. This should be exits of persons/HHs served by the entire project regardless of how much of the project was funded by HEAP.
Rental by client no ongoing housing subsidy101 191 2 0 0 0 0Rental by client with VASH housing subsidy0000000Rental by client with GPD TIP housing subsidy0000000Rental by client with other ongoing housing subsidy234601000Permanent housing (other than RRH) for formerly homeless persons15 26 0 0 0 0 0Staying or living with family permanent tenure70 82 2 0 0 0 0Staying or living with friends permanent tenure12 10 0 0 0 0 0Rental by client with RRH or equivalent subsidy434700000Rental by client with HCV voucher (tenant or project based)102900000Rental by client in a public housing unit21400000Subtotal 281 445 4 1 0 0 0Emergency shelter including hotel or motel paid for with emergency shelter voucher or RHY-funded Host Home shelter41 66 1 0 0 0 0Moved from one HOPWA funded project to HOPWA TH0000000Transitional housing for homeless persons (including homeless youth)677610000Staying or living with family temporary tenure (e.g. room apartment or house)385600000Staying or living with friends temporary tenure (e.g. room apartment or house)153210000Temporary Destinations
Place not meant for habitation (e.g. a vehicle an abandoned building bus / train / subway station / airport or anywhere outside)91 125 1 0 0 0 0Safe Haven 0 0 0 0 0 0 0Hotel or motel paid for without emergency shelter voucher13 14 0 0 0 0 0Host Home (non-crisis) 0 0 0 1 0 0 0Subtotal 265 369 4 1 0 0 0Foster care home or group foster care home2200000Psychiatric hospital or other psychiatric facility10 5 0 0 0 0 0Substance abuse treatment facility or detox center7800000Hospital or other residential non-psychiatric medical facility101200000Jail prison or juvenile detention facility11300000Long-term care facility or nursing home3000000Subtotal 43 30 0 0 0 0 0Residential project or halfway house with no homeless criteria0.00 2.00 0.00 0.00 0.00 0.00 0 00Deceased 2.00 4.00 0.00 0.00 0.00 0.00 0 00Other 1.00 2.00 0.00 0.00 0.00 0.00 0 00Client Doesn't Know/Client Refused7.00 13.00 0.00 0.00 0.00 0.00 0 00Data Not Collected (no exit interview completed)20.0022.000.000.000.000.00 0 00Subtotal30.0043.000.000.000.000.00 0.00Total619.00887.008.002.000.000.00 0.00Total persons exiting to positive housing destinations498.00719.007.002.000.000.00 0 00Total persons whose destinations excluded them from the calculation28.0037.000.000.000.000.00 0 00Percentage84.26%84.59%87.50%100.00%0.00%0.00% 0 00%Institutional SettingsOther Destinations
For any questions, please email Nichole.Zaragoza-Smith@bcsh.ca.gov and write "HEAP Annual Report" in the subject line.HOMELESS EMERGENCY AID PROGRAM (HEAP)Project Narratives UpdateSELECT JURISDICTION TYPE:CoCTYPE NAME OF JURISDICTION:Fresno City & County/Madera County CoCFor this report, you will need to provide data for all HEAP-funded projects.In the "Project Narratives" tab (purple tab) input data for all HEAP funded projects. Each project should constitute a row. Consult the "Definitions and Guidance" tab (yellow tab) for data definitions, intended use, guidance, and example scenarios. •Click the Gray Box, then click the arrow to the right to view the drop down list. •You must select the juristiction type before selecting the name of the jurisdiction.
TermDefinition Intention Guidance ScenarioHMIS Project IDProject Identifiers (project name and project ID) unique identifiers for each project entering data into the HMIS. The Project ID is used to link project descriptor information in other data elements to the specific project, and also to link clients and their enrollment data to the project.HCFC will use these Project IDs to identify HEAP funded projects in HDIS. This will allow HCFC to pull relevant client service and outcome data from HDIS, in turn relieving grantees of the requirement to pull and/or enter this data manually as was required in prior annual reports.To locate the HMIS Project ID, first generate an APR. Then, look under Q4a and you will find a data column named "Project ID". Copy this value from the APR and paste it into this document in reference to the appropriate project. Quick Tip: If a project was not entered into HMIS, simply type "N/A" into this box.Organization IDThe Organization Identifiers are assigned once for each organization. The organization ID is a distinct identifier (organization ID) that is automatically generated by the HMIS at the time the organization is created in the HMIS.HCFC will use these Organization IDs to refine identification of HEAP funded projects in HDIS. This will allow HCFC to pull relevant client service and outcome data from HDIS, in turn relieving grantees of the requirement to pull and/or enter this data manually as was required in prior annual reports.To locate the HMIS Organization ID, first generate an APR. Then, look under Q4a and you will find a data column named "Organization ID". Copy this value from the APR and paste it into this document in reference to the appropriate project. Quick Tip: If a project was not entered into HMIS, simply type the name of the organization that carried out the project.Project TitleThe project title is how the project is named in HMIS or referred to within your team. The project title helps to: (1) refine the identification of HEAP funded projects in HDIS and (2) provide shared reference language in discussions between jurisdiction and HCFC staff.To locate the Project Title, first generate an APR. Then, look under Q4a and you will find a data column named "Project Title". Copy this value from the APR and paste it into this document in reference to the appropriate project. Alternatively, type the project title that your team uses to refer to this project.Project DescriptionThe project description provides a few sentences about what the project was, including key activities.This helps HCFC staff form a basic understanding of a project which in turn provide shared reference language in discussions between jurisdiction and HCFC staff.Provide a brief overview of what the project was including key reference information. It is helpful to note relative progress on the project, key project activities, and if possible, the role of HEAP funds.Total Project BudgetThe total project budget is the total sum of monies a jurisdiction allocates to support a project. This should include all dollars expended on this project over the life of the HEAP grant.This budget information in conjunction with the following field ("Of the total budget, how much was funded by HEAP?") will give HCFC staff the option to calculate estimates of HEAP performance metrics. For example, if the HEAP funds account for 30% of the total project funds, staff can estimate that 30% of the persons served can be attributed to HEAP grant funds.This will help HCFC understand whether and to what extent HEAP funds have been braided to support local projects. Be sure to include all funding sources - local, federal, other state funds, private, etc. - for the HEAP grant timeframe. The time frame begins with the receipt of grant funds and runs through June 30, 2021.Scenario 1: A jurisdiction funded a capital project (acquiring a motel through project homekey) that braided $1million in other state funds with $500 thousand in local funds and $500 thousand in HEAP funds. In this case, the total project budget is $2 million. Scenario 2: A jurisdiction funded a street outreach project with $30 thousand in HEAP funding and $3,500 in HEAP interest. In this case, the total project budget is $33,500.
TermDefinition Intention Guidance ScenarioOf the total budget, how much was funded by HEAP?The HEAP budget is the dollar amount that a jurisdiction allocated to a project from the jurisdiction's HEAP funds. This should include all HEAP dollars expended on this project over the life of the HEAP grant. This should include interest (i.e., any HEAP interest accrued that was allocated to support this project). This budget information in conjunction with the prior field ("Total Project Budget") will give HCFC staff the option to calculate estimates of HEAP performance metrics. For example, if the HEAP funds account for 30% of the total project funds, staff can estimate that 30% of the persons served can be attributed to HEAP grant funds.Enter (in dollars) how much of your jurisdiction's HEAP grant was expended on this project. On the prior annual report this information was listed under "Total Budget". Quick Tip: When you sum this column, you should reach your exact HEAP allocation + interest.Scenario 1: A jurisdiction funded a capital project (acquiring a motel through project homekey) that braided $1million in other state funds with $500 thousand in local funds and $500 thousand in HEAP funds. In this case, the HEAP budget is $500 thousand. Scenario 2: A jurisdiction funded a street outreach project with $30 thousand in HEAP funding and $3,500 in HEAP interest. In this case, the HEAP budget is $33,500.HEAP Budget; Spending CategoryThe HEAP Budget Categories are: Services, Rental Assistance, Capital Improvements, Homeless Youth Set-Aside, Other, and Administrative. These categories are provided in a drop-down menu format for you to select.This helps HCFC staff to align expenditure data with project narrative data.This should align with your final approved budget and expenditure reporting.Scenario 1: A jurisdiction funded a capital project (acquiring a motel through project homekey) that braided $1million in other state funds with $500 thousand in local funds and $500 thousand in HEAP funds. In this case, the HEAP spending category is capital improvements. Scenario 2: A jurisdiction funded a street outreach project with $30 thousand in HEAP funding and $3,500 in HEAP interest. In this case, the HEAP spending category is services.HEAP Budget; Interest"HEAP budget; interest" is any interest accrued for your jurisdiction's HEAP allocation (i.e., from the allocation dollars being held in an interest-bearing account). This cell will indicate whether the project received any of these interest dollars. This is a drop-down selection. You are able to select "Yes" or "No".This helps HCFC staff to align expenditure data with project narrative data.Select Yes from the drop-down menu if this project received any of the HEAP interest accrued. Select No from the drop-down menu if the project only received money from the original HEAP allocation. Quick Tip: If your jurisdiction did not hold HEAP funds in an interest-bearing account, select No for all projects.Scenario 1: A jurisdiction funded a capital project (acquiring a motel through project homekey) that braided $1million in other state funds with $500 thousand in local funds and $500 thousand in HEAP funds. In this case, select "No" under HEAP Budget; Interest. Scenario 2: A jurisdiction funded a street outreach project with $30 thousand in HEAP funding and $3,500 in HEAP interest. In this case, select "Yes" under HEAP Budget; Interest.
TermDefinition Intention Guidance ScenarioWas this a capital project?A capital project is any project categorized under the HEAP budget category: "capital improvements" OR is a capital project categorized under the homeless youth set-aside. This is a drop-down selection. You are able to select: "No", "Yes but did not add capacity", "Yes, directly added capacity", OR "Yes, indirectly added capacity". This will provide HCFC staff with initial insight into the kinds of capital projects HEAP funded and the different impacts on the overall homelessness services system.Guidance about when to select each drop-down menu option: No: this project funded HEAP eligible activities other than capital improvements (for example: services, rental assistance, or admin). Yes, but did not add capacity: This project funded capital improvement activities but did not directly or indirectly increase shelter capacity (for example: a vehicle purchase or repair work that may have improved a facility but did not impact the number of people a facility could serve). Yes, it directly added capacity: This project funded capital improvement activities that added beds or unit capacity to the homelessness services system (for example: new construction, acquisition, or expansion of an existing facility). Yes, it indirectly added capacity: This project funded capital improvement activities that enabled an existing facility to serve or house more people (for example: additions, repairs, or renovations to a space which did not directly add beds or units, but otherwise increased how many people a facility can serve). A common example is the addition or renovation of a bathroom or repair that brought "offline" facilities back "online".Scenario 1: A jurisdiction funded a capital project(acquiring a motel through project homekey) that braided $1million in other state dollars with $500 thousand in local funds and $500 thousand in HEAP funds. In this case, select "Yes, directly added capacity" under Was this a capital project? Scenario 2: A jurisdiction funded a street outreach project with $30 thousand in HEAP funding and $3,500 in HEAP interest. In this case, select "No" under under Was this a capital project? Scenario 3: A jurisdiction renovated bathrooms in an existing facility which allowed the facility to add 10 beds. In this case select "Yes, indirectly added capacity". Scenario 4: A jurisdiction renovated an existing emergency shelter to create more privacy for individual clients. This renovation permanently reduced the number of people the facility can serve at any given time. In this case, select "Yes, but did not add capacity".How much capacity did the entire project add?The capacity should be the number of beds and/or units based on the maximum number of persons (and households) who can be housed on a given night. Therefore added capacity should be determined by the integer increase a project had on this number. Entire refers to the whole project. Report at the project level. Do not try to calculate a HEAP contribution in the case of braided funding.This will help HCFC quantify some of the impact of HEAP dollars spent on capital improvements. This is particularly important because there are not typically client records associated with these kinds of improvements, but they have a significant impact on the overall homelessness response system.If you selected either "Yes, it directly added capacity " OR "Yes, it indirectly added capacity" in the prior cell, please provide a number and unit to describe the increase in capacity. For example: if you built a new navigation center which added 100 new beds, type "100 beds". If you acquired a motel and converted it into 53 transitional housing units, type "53 units". If you renovated bathrooms in an existing facility which allowed you to add 10 additional beds, type "10 beds". Scenario 1: A jurisdiction funded a capital project(acquiring a 50 room motel through project homekey) that braided $1million in other state dollars with $500 thousand in local funds and $500 thousand in HEAP funds. In this case, type the number (and associated measurement unit for that number) that best describes the capacity added by acquiring the entire motel (ex: 50 rooms). Scenario 2: A jurisdiction funded a street outreach project with $30 thousand in HEAP funding and $3,500 in HEAP interest. In this case, type N/A. Scenario 3: A jurisdiction renovated bathrooms in an existing facility which allowed the facility to add 10 beds, type "10 beds". Scenario 4: A jurisdiction renovated an existing emergency shelter to create more space and privacy for clients. This renovation permanently reduced the number of people a facility can serve at any given time. In this case, type N/A.Capital Projects Only
TermDefinition Intention Guidance ScenarioProject ImpactA project's impact is an opportunity to describe how and/or why the project was important in your community. Impact could include, but is not limited to: closing a service gap (geographically or otherwise), related to equity, related to partnerships, related to capacity building, reaching hard-to reach or underserved populations, strategic planning, and/or leveraging funding.This will help HCFC to understand and share the range of impacts and outcomes jurisdictions enacted through the HEAP grant. Details in this section are particularly important when: (1) a project does not capture client service or outcome data recorded in HMIS AND/OR (2) the project made an impact that is not necessarily related to or captured in client service and outcome data recorded in HMIS. Projects not typically captured in HMIS include: capital projects, projects funding domestic violence service providers, hygiene projects, and some pilot projects. Impacts that are not easily captured in client service and outcome data could include: expanding a service's geographic reach, strategic planning and/or leveraging funds, capacity building, and strengthening partnerships.Scenario 1: A jurisdiction funded a capital project(acquiring a 50 room motel through project homekey) that braided $1million in other state dollars with $500 thousand in local funds and $500 thousand in HEAP funds. In this case, the grantee might highlight the flexibility or strategic leveraging of HEAP funds to secure a larger project. They might also highlight the target population or other qualitative impacts of this project. Scenario 2: A jurisdiction funded a street outreach project with $30 thousand in HEAP funding and $3,500 in HEAP interest. In this case, the grantee might highlight qualitative impacts that help contextualize or add to client service data. Scenario 3: A jurisdiction renovated bathrooms in an existing facility which allowed the facility to add 10 beds. In this case the grantee might highlight what impact adding shower facilities has on the wider program/service capabilities. Scenario 4: A jurisdiction renovated an existing emergency shelter to create more space and privacy for clients. This renovation permanently reduced the number of people a facility can serve at any given time. In this case, the grantee might highlight what the renovation did and/or how the renovation supports clients.