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HomeMy WebLinkAboutFMCoC Meeting Minutes 3.11.21Page 1 of 5 Fresno Madera Continuum of Care Board Meeting Date: March 11, 2021 Type: General Meeting Time: 8:30 a.m. Chair: Laura Moreno Location: BlueJeans Video Conferencing 2021 FMCoC Board of Directors Attendance Log: Committee Position Director Organization / Agency Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Treasurer Misty Gattie-Blanco A: Chrystal Streets Fresno EOC Sanctuary P P P Andrea Evans A: Joseph Evans Valley Teen Ranch P P P Vice Chair Jody Ketcheside A: Latasha Hollins Turning Point Central California P P P Pamela Hancock A: Cheryl Vieira Fresno County Superintendent of Schools AP P AP Jeannemarie Caris- McManus A: Yanitza Castro Westside Family Preservation Services Network P P P Aprille Meza A: Kerin Blasingame Clovis Unified School District A A A Secretary Sara Mirhadi A: Zachary Darrah Poverello House P P P Virginia Sparks A: Ana Cisneros Kings View P P P Collaborative Applicant Rep. Doreen Eley A: Tiffany Chavarria Fresno Housing Authority P P P Alyce Belford A: Edith Rico Mental Health Systems, Inc. A P P Ester Miramontes A: Gregory Coleman Clinica Sierra Vista AP A P Nikki Love A: Brandi Snow Central California Legal Services, Inc. A A A Alma Martinez A: Gayle Holman Community Medical Centers P P P David Bacci A: Valerie Norvell Hospital Council of North and Central CA AP P A Susan Holt A: Jolie Gordon-Browar Fresno County DBH P P P Zaven Kalebjian A: Tom Gray Wings Advocacy Fresno A P P Margarita Rocha A: Ilse Gallardo Centro la Familia AP AP AP Chia Thao A: Patricia Yost Elder Abuse Services, Inc. P AP P Delfina Vazquez A: Angela Hernandez Selma C.O.M. A A P Debra Rush A: Arturo Correa Breaking the Chains A A P Regional Rep. Heidi Crabtree A: Andrew Haussler City of Clovis P P P Page 2 of 5 Chair/Regional Rep. Laura Moreno A: Shannon Duncan County of Fresno DSS P P P Regional Rep. H Spees A: Erika Lopez City of Fresno P P P Regional Rep. Elizabeth Wisener A: Ariana Gomez Community Action Partnership Madera P P P Sharon Diaz A: Eleanor Belmontes Madera County DSS A A P Connie Moreno- Peraza A: Julie Morgan Madera County BHS A A AP Matthew Treber A: Joel Bugay County of Madera P P P Immediate Past Chair Shawn Jenkins A: MaryAnn Knoy WestCare P P AP Laura Lopez A: Leticia Campos Marjaree Mason Center P AP P Member At Large MaryAnn Knoy WestCare P P P Member At Large Katie Wilbur A: Wayne Rutledge RH Community Builders AP P P Felix Aboh A: Deborah Goodel Felix Aboh – Eternal Life Gospel P P P Loraine Goodwin Greenhouse A A A Jessica Berzac A: Ryan Wilson Upholdings P P P Cassandra Parker A: Joanna Litchenberg Focus Forward A A P Key: Present = P Alternate Present = AP Absent = A * Due to the virtual nature of the meeting, only the names of the Directors and their Alternates will be captured and not the meeting participants. Agenda/Minutes Agenda: Informational: District Liaison Contact List – Cheryl Viera FMCoC Community Job Descriptions – Doreen Eley Website News Page Update – Laura Moreno FMCoC Annual Planning Meeting – Doreen Eley National Data Consortium – Doreen Eley County of Madera Update – Joel Bugay County of Fresno Update – Shannon Duncan San Joaquin Valley Vets Update – Jenny Gonzalez Unscheduled Announcements Page 3 of 5 Minutes: The meeting was called to order by Chair Laura Moreno at 8:30 am. A quorum was established Approve March Agenda with corrections, Approve February Meeting Minutes with corrections, and Approve Financial Report Motion: Katie Wilbur Second: Maryann Knoy Abstentions: None Approved Action Items: Approval of FMCoC Chair to Authorize Expenditures – Laura Moreno: Laura requested a vote to authorize the Chair to expend up to $1,000 per occurrence, and not to exceed $2,500 in a 12-month period. Laura stated that this will allow for the Chair to approve any expenditure that may come up unexpectedly. All expenditures will come back to the Board to inform them of when the expenditure occurred. Motion: Edith Rico Second: Elizabeth Wisener Abstentions: None Approved Approval of FMCoC Training Proposal – Kelly Shaban: Kelly shared that the training proposal was included along with the meeting materials. Kelly stated that the proposal is for a two-part training process. The first part of the training would be an assessment of current training needs. The second part would be used to create a model as a template for the FMCoC. Kelly shared that the goal is to have two e-surveys. One survey would be provided for management and the other for line staff to clarify training needs. Kelly mentioned that the training would be based on the feedback received, and that a three-year strategic training plan would then be presented to the Board. Laura stated the cost for the proposal would be $30,000, as listed on page three of the proposal. Maryann Knoy asked if there would be additional costs to attend the trainings in the library. Laura stated the trainings would be provided in the library at no cost. Carolyn Wylie stated that the goal is for users to end up with a library of their own that user can come back to. Laura shared that the goal of these trainings is to identify topics needed in the Continuum. Susan Holt asked if there would be a “train the trainer” strategy included. Laura stated that a plan has not yet been developed, and thoughts can be shared with Homebase. Roland Geiger commented on Project Off Ramp and the voice of those experiencing homelessness. Brandie stated that feedback is needed from those participating in the different programs to give those experiencing homeless a voice. Zaven Kalebjian with Wings asked if there would be yearly updates incorporated into the training. Laura stated that the yearly updates would be incorporated into the three-year training. Motion: Sara Mirhadi Second: Delfina Vasquez Abstentions: None Approved Approval of HEAP Funding Redirection Plan – Shannon Duncan: Shannon stated that a HEAP Funding Plan Updates document was provided along with the meeting materials. She pointed out that categories were listed in the document the way they are reported to HEAP and shared that the goal is ensure that the money is being spent in a meaningful way that helps the homeless community. Shannon also mentioned that a comprehensive outreach materials purchase was being added to give to those who were homeless or to give to people encountering those experiencing homelessness. Shannon shared that the deadline to expend funding is June 30th. Discussion on the specific areas of funding reallocation was had. A small amount of funds may be used for the Emergency Rental Assistance Program admin expense. Laura stated that the County received $28M between Federal dollars and State dollars from the Emergency Rental Assistance Program, with a 10% administrative portion given to the vendors that are completing the work. Delfina asked if this funding for Wings would be to extend services to rural areas. Laura stated that she will investigate expanding these services to rural areas. Andrea Evans asked if there was an RFP or an application put out for extra HEAP dollars. Laura stated these were HEAP dollars that were originally allocated to the Continuum, and approximately $1.2M is being redirected. There were no additional dollars received, and DSS did not have the ability to RFP due to the four-month process. Shannon stated that the amounts in the plan are subject to adjustments if necessary. Delfina asked for more information regarding Fresno City College. Laura stated the goal is to have a specific program for the 18-24 age group, Page 4 of 5 and that Fresno City College has a Hope Program that works with those experiencing homelessness and are registered students or want to register. Natalie Chavez from Fresno City College stated there are 356 students that are actively homeless and enrolled at Fresno City, with 120 students being between the ages of 18-24 years old. Joanne Litchenburg asked about the 18-24 age group that are not ready for college. Laura stated that the EOC provides the majority of that service. Brandie asked for the current number of beds for those between the ages of 18 through 24, and what increase there might be. Laura stated that the youth are not restricted to go through one provider, and that the EOC has a shelter for those under 18 as well. Motion: Delfina Vasquez Second: Katie Wilbur Abstentions: MaryAnn Knoy, Misty Gattie-Blanco, Elizabeth Wisener, Laura Lopez, Katie Wilbur, Edith Rico, Sara Mirhadi, Alma Martinez, Jody Ketcheside Motion Approved Approval of Competition Period for 2021 HUD CoC NOFA – Jason Green-Lowe: Jason stated that there is a local competition to determine which projects that received funding the previous year will get their funding renewed, and that a time period is set to manage that competition. Jason mentioned that the current dates of May 15, 2020 through May 14, 2021 may need to be adjusted, and that the Executive Board voted to leave dates as is. Jason stated that the vote was now being extended to the General Membership for approval. Brandie asked when competition dates were released by HUD, and Jason answered that the competition dates were released sometime in the summer. Doreen stated that no competition dates were released last year due to the pandemic, and that all contracts were moved over. The General Membership approved the competition period to run from 05/15/2020 to 05/14/2021 as previously scheduled. Motion: Jody Ketcheside Second: Doreen Eley Abstentions: None Approved Approval of Website Ongoing Cost – Laura Moreno: Laura shared that the FMCoC website is now running and updated regularly. Laura proceeded to state that updates would also be made to the emergency shelter information listed on the website. She mentioned that the webmaster checks website links every month to ensure the links work and that the webmaster also uploads all meeting documents. Laura stated the General Membership previously approved the cost to develop the website and that a vote is now needed for a cost to maintain the website. Laura stated she is requesting approval of 12-month website cost that will not exceed $3,000. Laura mentioned that all expenditures will be listed on the financial report. Joel Bugay noted that the membership list on the website needed to be updated. Susan Holt stated meetings are listed as an hour long. Laura stated those updates would be made on the website. Motion: Jody Ketcheside Second: Maryann Knoy Abstentions: None Approved Informational Items: 1. District Liaison Contact List– Cheryl Viera: Cheryl with the Fresno County Superintendent of schools shared that every school district in Fresno County has a designated point of contact. The point of contact helps homeless families with enrolling children in schools and helps the children in shelters to keep attending school. Cheryl shared that Tumani Heights is the district liaison, and that the point of contact list can be sent out to the listserv. 2. FMCoC Community Job Descriptions – Doreen Eley: Doreen stated that the same job descriptions were not being used by all organizations and requested feedback from those competing the work to ensure all duties were included and described correctly. Doreen mentioned that the Housing Navigator matched individuals to the appropriate program, and that it is important to understand the duties of these positions and provide any necessary training to these individuals. Susan Holt suggested using service functions instead of job descriptions. Laura stated CES will be reviewed, and that feedback is to be given to Doreen by 03/26/2021. Page 5 of 5 3. Website News Page Update – Laura Moreno: Laura stated she requested a news tab to be added to the website, and asked all members to send all information regarding news articles, press releases, and website updates to Laura, Jody, Doreen, or Sara. Felix Aboh stated the website was showing as not secure. Laura stated Jody would notify the website manager. Laura suggested that an Adhoc Committee be created to allow the committee members to go through the website for a limited time. An Adhoc Committee was formed, with MaryAnn Knoy, Misty Gattie-Blanco, Jody Ketcheside, and Roland Geiger as members. 4. FMCoC Annual Planning Meeting – Doreen Eley: Doreen stated that the Annual Planning Meeting cannot be done in person and suggested an Annual Planning Conference. Doreen shared that a conversation on racial equity, and the basics of HMIS could be potential topics to be reviewed at the conferences, and that each conference could be 1 to 1.5 hours each via Zoom over a two-week period. Doreen mentioned that the conference could be a total of four meetings in May or June. 5. National Data Consortium – Doreen Eley: Doreen shared the National Data Consortium conferences are from April 12th through April 29th and would cost $150 per person. Doreen also shared that the cost can be charged to a grant’s admin portion, and that there is $120 discount if three additional staff are attending. 6. County of Madera Update – Joel Bugay: Madera County is working with the rescue mission and regional partners to have triage beds in the City of Madera and rural areas. 7. County of Fresno Update – Shannon Duncan: Shannon stated that DSS submitted the HHAP applications for the County and the CoC on 01/23/2021, and that the state has 60 days to approve. Shannon shared that the quarterly reports for HEAP and HHAP are due on April 1st. She shared that the Crossroads location is up and running with 45 remaining vacancies, and that the Emergency Rental Assistance Program for people affected by COVID is scheduled to be rolled out in April. Shannon also stated that the County of Fresno receives ESG funding directly from HUD each year and plans to expend are brought to the General Membership for approval. Shannon mentioned that an annual action plan is required by HUD, and that it will be published on or before March 26th on the Fresno County website. Shannon provided the link in the meeting chat. The annual action plan will go to the Board of Supervisors for public comment and a vote on April 27th. 8. San Joaquin Valley Vets Update – Jenny Gonzalez: Jenny stated that they are currently serving 86 veterans; 23 under homeless prevention and 43 under rapid rehousing. Jenny also shared that ten veterans were housed in the last month, and that seven are in emergency housing and hotels. Jenny stated that Crossroads was also used to house four veterans. Jenny shared that a $95,00 grant was received through Kaiser and will be used for flex funding for the remainder of the year. Unscheduled Announcements: 1. Maria Rodriguez stated that upcoming trainings will be sent to the listserv. Each training has a max limit of 30 people. Staff that register must attend the meeting since they are paid for. Meeting Adjourned at 10:37 am - Next meeting will be on April 8, 2021 (Meeting will be conducted via BlueJeans video conferencing until further notice)