Loading...
HomeMy WebLinkAboutFMCoC Meeting Minutes_7-9-20Page 1 of 5 Fresno Madera Continuum of Care Board Meeting Date: July 9, 2020 Type: General Meeting Time: 8:32 a.m. Chair: Laura Moreno Location: BlueJeans Video Conferencing 2019 FMCoC Board of Directors Attendance Log: Committee Position Director Organization / Agency Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Treasurer Misty Gattie-Blanco AP: Chrystal Streets Fresno EOC Sanctuary P P P P P P P Andrea Evans AP: Joseph Evans Valley Teen Ranch P AP P P P P P Vice Chair Jody Ketcheside AP: Latasha Hollins Turning Point Central California P P P P P P P Pamela Hancock AP: Cheryl Vieira Fresno County Superintendent of Schools P AP A P P P P Tumani Heights AP: Mayra Neri Fresno Unified School District AP P AP P P AP P Jeannemarie Caris- McManus AP: Aurora Ramirez Westside Family Preservation Services Network P P P A P P A Aprille Meza AP: Kerin Blasingame Clovis Unified School District A A A A P A P Secretary Sara Mirhadi AP: Zachery Darrah Poverello House P P P P P P P Virginia Sparks AP: Ana Cisneros Kings View AP P AP P P AP AP Collaborative Applicant Rep. Doreen Eley AP: Melissa Mikel Fresno Housing Authority P AP AP AP P P AP Member At Large Rich Penksa AP: Edith Rico Mental Health Systems, Inc. AP P P P A P P Ka Yang AP: Esther Miramontes Clinica Sierra Vista P AP AP AP P A P Sara Hedgpeth-Harris AP: Nikki Love Central California Legal Services, Inc. P P AP AP P P P Alma Martinez AP: Gayle Holman Community Medical Centers AP A A P AP AP P Ivonne Der Torosian AP: Marisela Sosa Saint Agnes Medical Center A AP A A A A A David Bacci AP: Valerie Norvell Hospital Council of North and Central CA P P A AP AP AP AP Julie Mendoza HOPE Sanger A A A A A A A Susan Holt AP: Jolie Gordon-Browar Fresno County DBH P AP A AP P P P Marianne LeCompte AP: Tom Gray Wings Advocacy Fresno P P P P P P AP Marissa Gonzalez My Path Home A A A A A A A Roland Geiger AP: Beverly Fitzpatrick Eco Village Project of Fresno A P AP P P AP P Halley Crumb Retraining the Village A A A A A A A Margarita Rocha AP: Ilse Gallardo Centro la Familia AP AP AP AP A AP AP Page 2 of 5 Chia Thao AP: Patricia Yost Elder Abuse Services, Inc. AP P AP AP A P A Delfina Vazquez Selma C.O.M. P P A P P P P Debra Rush AP: Tiffany Apodaca Breaking the Chains AP A A A A A A Regional Rep. Heidi Crabtree AP: Andrew Haussler City of Clovis A P P P P P P Chair/Regional Rep. Laura Moreno AP: Shannon Duncan County of Fresno DSS P AP P P P A P Regional Rep. Thomas Morgan AP: Erika Lopez City of Fresno A P P P AP AP AP Regional Rep. Elizabeth Wisener AP: Ariana Gomez Community Action Partnership Madera P P P P P P P Thomas Werner Clearview Outreach A A A A A A A Janell Cook AP: Miguel Gonzalez Madera County DSS A P P A P P AP Dennis Koch AP: Julie Morgan Madera County BHS P P P A P A Immediate Past Chair Shawn Jenkins AP: MaryAnn Knoy WestCare P P AP P AP AP AP Laura Lopez AP: Leticia Campos Marjaree Mason Center P P AP P P P P Gregorio Barboza AP: Jim Grant Bishops Advocacy Committee P P P P P P P Member At Large MaryAnn Knoy WestCare P P P P P P P Wayne Rutledge AP: Katie Wilbur RH Community Builders AP AP P P AP AP AP John Hernandez AP: Richard Graham The Veterans Network A A A A A Felix Aboh AP: Deborah Goodel Felix Aboh – Eternal Life Gospel P A P P P A Loraine Goodwin Greenhouse A A A A A A A Key: Present = P Alternate Present = AP Absent = A * Due to the virtual nature of the meeting, only the names of the Directors and their Alternates will be captured and not the meeting participants. Agenda/Minutes Agenda: Informational: 1. County of Fresno Update on COVID-19 Expenditures – Laura Moreno 2. County of Fresno Update – Shannon Duncan 3. 2021 Point-In-Time Count – Jody Ketcheside 4. City of Fresno Update – Tom Morgan 5. County of Madera Update – Elizabeth Wisener 6. SJVV Update – Jenny Gonzalez 7. Unscheduled Public Announcements Page 3 of 5 Minutes: Meeting was called to order by Chair Laura Moreno at 8:32 a.m. Approve July Agenda, Approve June Meeting Minutes, and Approve Finance Report: - Revision to July Agenda, Laura Moreno is presiding over today’s meeting and not Jody Ketcheside. - Correction to the June 11 meeting minutes, Susan Holt was present at the meeting. Motion: Misty Gattie-Blanco Second: Jody Ketcheside Abstentions: None Approved - Additional correction to the June minutes, Beverly Fitzpatrick, alternate for Roland Geiger, was also present at the meeting, requiring an additional motion and second to approve the routine and consent items. Motion: Misty Gattie-Blanco Second: Jody Ketcheside Abstentions: None Approved Question: Gregorio Barboza asked if there will be a discussion on the reason for the unrealized loss on the financial report. Misty said she should have information to share next month on the Investments and Acknowledgements. Overall, there has been a $2K increase bringing the total amount to $109K. Action Items: 1- Approval of FY2020 Competition Policies, FMCoC New Scoring Tool, New CES Scoring Tool, Renewal Scoring Tool – Jason Green-Lowe: One of the changes to the NOFA competition documents is a typo correction changing the word complaint to compliant. Because HUD hasn’t released any information about when the competition will start, the other change is the July dates in the Competition Policies on pages 11 and 12. The change of those dates will say the CoC will provide the agencies with a report on July 23rd and you will be asked to finalize your annual performance report (APR) by August 20th. Motion: Jody Ketcheside Second: Sara Mirhadi Abstentions: None Approved 2- Adoption of General Policy and Procedures for the FMCoC – Jason Green-Lowe: A year or two ago the FMCoC approved an update to the political bylaws but the general policies and procedures were not approved. Both items were contained on one document. With the approval of the bylaws, it inadvertently wiped out the general policies and procedures because the bylaws replaced the combined document, but no formal provision was ever made to reinstate those general policies. The general policies have been updated, the yellow highlighted text represents the last revision in April 2019 and the green highlights represents new text, including a section that encourages programs to adopt certain measures to get client feedback and to act on that. Motion: Misty Gattie-Blanco Second: Jody Ketcheside Abstentions: None Approved Informational Items: 1. County of Fresno Update on COVID-19 Expenditures – Laura Moreno: The CoC, County of Fresno, County of Madera, and the City of Fresno were issued State funds in the HHAP process to deal with COVID. Additionally, there is also HUD COVID ESG dollars that have been distributed to both the City and County of Fresno. The HUD Community Development Block Grant (CDBG) funding that is COVID specific that has been provided to the County of Fresno and there a portion of those funds that are being used for homeless services in the County of Fresno. The Housing and Community Development (HCD) that has ESG dollars that comes from HUD, the Balance of State that is COVID specific, has been allocated to the CoC. The County Administrative Office (CAO) has proposed using funds that the County of Fresno received from CARES (approximately $90-98 million) and has proposed using $3 million for homeless services. In mid-March the CoC started to put new beds together to bring homeless people inside because of COVID, adding over 430 new beds. RH Builders has three sites, beds were added at Poverello, motel rooms were added for Marjoree Mason Center due to the increase of domestic violence, 30 rooms were added in Selma and Page 4 of 5 recently 11 motel rooms were added in Sanger using them as shelter (over 20 beds to accommodate families). The CoC received 28 FEMA trailers from the State that came to the City of Fresno. In a joint effort, the City distributed them throughout the jurisdiction, including some in Madera. Hotel rooms were added specifically for referrals coming from hospitals or medical providers for people who were homeless or unable to isolate while testing for COVID and are waiting for the results or for those who were COVID positive. Funds also provided the purchase of Personal Protective Equipment (PPE) that was obtained and distributed to shelters and to outreach teams in addition to shelter supplies. The County contracted with ScrubCan to disinfect the rooms of people who had tested positive along with sanitizing the trailers. There is the possibility of adding more rooms in Selma and to extend services to move a minimum of 150 households through the system and into something more permanent. This information will be shared on the CoC’s website once it is operational and on the CoC’s social media. Questions/Comments: - What is the total number of people the CoC is servicing through the COVID response? The data is currently being gathered; we have had over 430 beds and there have been at least 150 people have been moved through the system and have secured something more permanent. - Has there been any spread of the virus in nursing homes because of their proximity? There have been a small number of people in the shelters who have tested positive, but it’s been a small number. Numbers have been small due to the tracing that is going on through the County and with communication. They have been finding out where people are at and then going back to the facilities and letting them know. The trailers have been at the shelter locations for the people who have tested positive, starting to show symptoms, and they can be isolated for containment. - The County’s provision of PPE, including but not limited to cleaning supplies, toilet paper, masks, thermometers, sanitizers, and hand washing stations were extremely helpful when providers could not obtain these items on their own. A lot of coordination went into this, the County has brought in the screenings and the Department of Public Health has been working with the shelters to screen people and do testing. - The City of Fresno has partnered with the County through their funding, they have turned over their HHAP allocation to the County and also approved their ESG COVID dollars coming over to the County for the County to handle the coordination of the services and getting things out to the County. - The County of Fresno, Department of Social Services (DSS) in partnership with RH Builders, were able to open up The Flats, a motel that was renovated by RH Builders for the exclusive use by DSS primarily through DSS’s CalWORKs homeless assistance that offers 14 days of motel for CalWORKs recipients experiencing homelessness. These services began July 1, 2020. - Melissa Mikel has put HMIS information in the chat box. 2. County of Fresno Update – Shannon Duncan: The Flats Motel is providing onsite housing navigation, search and placement for people who are there and are in programs that do not provide it. - Housing and Disability Advocacy Program (HDAP) will continue, the Board of Supervisors (BOS) approved an amendment to the agreement to extend it through June 30, 2022. This agreement helps people get housing and advocacy for permanent disability benefits with WestCare. County of Fresno, DSS will be partnering with City of Fresno to use TBRA funds to help expand that program and bring in some additional match for increased services. - The Administrative Entity Resolution for the County to administer the CARES (COVID HCD/ESG funding) was approved on 7/7/20 and we are working on the application that is due 7/20/20 for the funding. The Letter of Intent (LOI) will be released to non-entitlement areas for services and the CoC will be informed when it is ready for release. - County had to do a substantial amendment to the annual action plan for the ESG money to add the ESG CARES Act funding, the amendment was approved by the BOS on 7/7/20. More information to come and to be presented to the CoC. - HHAP money for the County and the CoC and been received and deposited into the special revenue fund. - The first CESH Funding disbursement request is in progress, we had to submit a budget modification to the original plan due to changes that were done while working on the HEAP/CESH plan. Should receive the first CESH disbursement soon. - All of the 19 funding sources managed by the Department require reporting and with different quarterly updates. There will be another round of HHAP funding for 2021, a Letter of Interest (LOI) going out for some of the funds, continuing the services Page 5 of 5 already happening and amending agreements already in place for HHAP. All this will run through the County Procurement process through DSS. Agencies interested in providing services will need to be registered on the County’s Purchasing website. - HCD ESG, non-COVID funding, the 2018 applications have been completed and the agreements are approved. The 2020 application was submitted yesterday, and this money will fund continued services for Madera CAP. 3. 2021 Point-In-Time Count – Jody Ketcheside: Any agency interested in coordinating the PIT count should email Jody by July 31st so that it can be presented to the Board at the August 6th meeting. Jody is willing to do it again but is also opened to partnering with someone as dual coordinators. The PIT committee meets once a month until November, then the meetings are held every other week until mid-December at which they are every week up to the Count at the end of January 2021. 4. City of Fresno Update – Erika Lopez in lieu of Tom Morgan: The 2021 NOFA status: the NOFA homeless applications have been evaluated and scored. The next step will be to make the funding allocation decisions followed by the allocation recommendations which will be presented the week of July 13-18th. The City anticipates taking the agreements to the City Council on August 20th for final approval. The CARES CV agreements have been approved by City Council in June. The City and the County of Fresno will be partnering the HOME-TBRA and HDAP programs to extend the services and funding for participants. 5. County of Madera Update – Elizabeth Wisener: They are currently serving 15 people in the hotels and staff are working on getting them into a permanent housing solution. They received approval from HUD to lease 2 new units, they will add nine units in November. Outreach services continue, a lot of the outreach is being done by phone, but they are still going out into the riverbed to make their contacts. With the extra funding, they have put in an offer on a building for them to establish their own Coordinated Entry (CE) System. The location of the building is where the homeless come up out of the riverbeds. They have been able to hire new staff and have hired a new Coordinator, Anna Yvonne in addition to hiring two new case workers. 6. SJVV Update – Maria Rodriguez on lieu of Jenny Gonzalez: For homeless prevention, they have 31 people enrolled, for Rapid Rehousing they currently have 117 veterans. SJVV continues to house veterans in the motels and once the funding ends for the motels, they will still have 90 days to continue to search for permanent housing. All services continue to be provided regardless of the COVID and they are taking preventative measures to stay safe. 7. Unscheduled Public Announcements: - Melissa Mikel: Today is her last CoC meeting, she has accepted a new position with ICF International. Her last day with the Fresno Housing Authority is July 27. Meeting Adjourned at: 9:50 a.m. - Next meeting will be August 13, 2020 (Meeting will be conducted via Bluejeans video conferencing until further notice)