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Home My WebLink AboutFMCoC Meeting Minutes_6-11-20Page 1 of 5 Fresno Madera Continuum of Care Board Meeting Date: June 11, 2020 Type: General Meeting Time: 8:36 a.m. Vice Chair: Jody Ketcheside Location: BlueJeans Video Conferencing 2019 FMCoC Board of Directors Attendance Log: Committee Position Director Organization / Agency Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Treasurer Misty Gattie-Blanco Fresno EOC Sanctuary P P P P P P Andrea Evans Valley Teen Ranch P AP P P P P Vice Chair Jody Ketcheside Turning Point Central California P P P P P P Pamela Hancock Fresno County Superintendent of Schools P AP A P P P Tumani Heights Fresno Unified School District AP P AP P P AP Jeannemarie Caris- McManus Westside Family Preservation Services Network P P P A P P Aprille Meza Clovis Unified School District A A A A P A Secretary Sara Mirhadi Poverello House P P P P P P Virginia Sparks Kings View AP P AP P P AP Collaborative Applicant Rep. Doreen Eley Fresno Housing Authority P AP AP AP P P Member At Large Rich Penksa Mental Health Systems, Inc. AP P P P A P Ka Yang Clinica Sierra Vista P AP AP AP P A Sara Hedgpeth-Harris Central California Legal Services, Inc. P P AP AP P P Alma Martinez Community Medical Centers AP A A P AP AP Ivonne Der Torosian Saint Agnes Medical Center A AP A A A A David Bacci Hospital Council of North and Central CA P P A AP AP AP Julie Mendoza HOPE Sanger A A A A A A Susan Holt Fresno County DBH P AP A AP P A Marianne LeCompte Wings Advocacy Fresno P P P P P P Marissa Gonzalez My Path Home A A A A A A Roland Geiger Eco Village Project of Fresno A P AP P P A Halley Crumb Retraining the Village A A A A A A Margarita Rocha Centro la Familia AP AP AP AP A AP Chia Thao Elder Abuse Services, Inc. AP P AP AP A P Delfina Vazquez Selma C.O.M. P P A P P P Debra Rush Breaking the Chains AP A A A A A Regional Rep. Heidi Crabtree City of Clovis A P P P P P Chair/Regional Rep. Laura Moreno County of Fresno DSS P AP P P P A Regional Rep. Thomas Morgan City of Fresno A P P P AP AP Regional Rep. Elizabeth Wisener Community Action Partnership Madera P P P P P P Thomas Werner Clearview Outreach A A A A A A Janell Cook Madera County DSS A P P A P P Dennis Koch Madera County BHS P P P A P Immediate Past Chair Shawn Jenkins WestCare P P AP P AP AP Laura Lopez Marjaree Mason Center P P AP P P P Gregorio Barboza Bishops Advocacy Committee P P P P P P Member At Large MaryAnn Knoy WestCare P P P P P P Wayne Rutledge RH Community Builders AP AP P P AP AP John Hernandez The Veterans Network A A A A Page 2 of 5 Felix Aboh Felix Aboh – Eternal Life Gospel P A P P P Loraine Goodwin Greenhouse A A A A A A Key: Present = P Alternate Present = AP Absent = A 46 Attendees via BlueJeans Ana Cisneros Maria Rodriguez Andrea Evans Marianne LeCompte Ariana Gomez MaryAnn Knoy Aurora Ramirez Melissa Mikel Barbara Morozov Michael Seley Chelsey Ramirez Misty Gattie-Blanco Delfina Vasquez Pamela Hancock Dennis Koch Raymond Gonzales Doreen Eley Rich Penksa Dylan McCully Sabrina De Leon Felix Aboh Sara Hedgpeth-Harris Gayle Holman Sara Mirhadi Gregorio Barboza Sonia De La Rosa H Spees Tiffany Chavarria Ilse Gallardo Valerie Norvell Jaime Arteaga Zach Darrah Janell Cook Jeannemarie Caris-McManus Jessica Rangel Jody Ketcheside Jolie Gordon-Browar Karla Fitzgerald Kiel Lopez-Schmidt Kendy Villa Laura Lopez Leah Melidonian Lori Olivero Lusin Mathews Agenda/Minutes Agenda: Informational: 1. FMCoC Committee Structure – Jody Ketcheside 2. Pallet Shelter Presentation Poverello House – Zack Darrah 3. Website Update – Jody Ketcheside 4. County of Fresno Update – Shannon Duncan 5. City of Fresno Update – Tom Morgan 6. County of Madera Update – Elizabeth Wisener 7. SJVV Update – Jenny Gonzalez 8. Unscheduled Public Announcements Page 3 of 5 Minutes: Meeting was called to order by Vice Chair Jody Ketcheside at 8:36 a.m. Approve June Agenda, Approve May Meeting Minutes, and Approve Finance Report: - Amend May meeting minutes to show Janell Cook, Gayle Hollman, and Marianne LeCompte were present at the meeting. Motion: Sara Mirhadi Second: MaryAnn Knoy Abstentions: None Approved Action Items: 1- HCD ESG CARES Act Approval – Jessica Rangel in lieu of Shannon Duncan: FMCoC has been allocated funding for eligible activities in the amount of $1,008,000 (FMCoC receives: $957,600 after Max 5% Administration deduction of $50,400). Eligible activities related to crisis response including: Emergency Shelter (ES), Homeless Prevention (HP), Street Outreach (SO), Rapid Rehousing (RR), and Homeless Management Information System (HMIS). Recommended Funding Plan for FMCoC approval breakdown is Madera CAP ($110,000), Sanger/Parlier ($300,000), HMIS ($20,000), Other Non-Entitlement Areas ($527,600). Non-entitlement areas prioritized for funding (FY 20-21) are Madera, Clovis, Coalinga, Firebaugh, Huron, Parlier, Orange Cove, Sanger, and San Joaquin. The $527,600 to be put out in a Letter of Interest (LOI); LOI will determine potential vendors and services in the area. Response from the LOI will determine whether a Request for Proposal (RFP) will be required for the remaining funds. A question was asked if Selma was a non-entitlement area and Cynthia Cardenas answered that Selma is not however services can be provided in the non-entitlement areas regardless of where the agency is located. Motion: Misty Gattie-Blanco Second: Delfina Vasquez Abstentions: Elizabeth Wisener Approve Informational Items: 1. FMCoC Committee Structure – Jody Ketcheside on behalf of Laura Moreno: The FMCoC Board of Directors discussed committees at their last meeting and they want to provide support and guidance in agency’s participation in the Coordinated Entry Systems (CES) committee. Items discussed but not limited to specific guidance on committee processes, goals and objectives for each committee, training for committee chairs and co-chairs, roles within committees including notetaker, facilitator, timekeeper, and having a Board of Director on each committee. An Adhoc committee was developed consisting of five Board of Directors members to develop these processes and guidance. Until the guidelines are established, immediately implemented are the following for committees. - Each participating agency in any committee will have one vote regardless of the number of staff members from that agency who participate in the committee. - Attendance policy shall be adhered to. - For the Coordinated Entry (CE) committee, each participating agency must have a completed CE Partners Agreement on file. The CE Partners Agreement must designate the person who is participating in our CE committee. Ana Cisneros mentioned she is looking at the agency’s contracts and if anyone has any questions pertaining to their contract, they can contact Ana and she will let them know what is in their contract. Ana can assist anyone wants to make any changes to their contract. 2. Pallet Shelter Presentation Poverello House – Zack Darrah: Pallet Shelters will replace the tuff sheds in the Village of Hope. These units will provide heating, air conditioning, lighting, plugs for plugging in devices, and meets the standards for sheltering humans. This will increase the number of shelter beds, currently there are 54 beds in the tuff sheds that will be replaced with 30 Pallet Shelter units which have the capacity of up to four beds each for a total of 120 beds. There will also be a dedicated Outreach team consisting of four people who will operate seven days a week and three full-time navigators working specifically in the Village of Hope. This project is 100% funded by private dollars providing approximately $700K. It has funded the purchase of the units up front and will fund the entire team for one full year. This will function within the Coordinated Entry System and utilize diversion just as all the other programs at Poverello House. Poverello House hopes to launch this program around July 15, 2020. Page 4 of 5 3. Website Update – Jody Ketcheside: The FMCoC website is not yet published, there are a few small edits being done to the narratives. The website will provide information on what the FMCoC is, how to become a member, monthly meetings information, along with links to the calendar and the membership application. In the About Us section will be Board information, funding announcements posted for the pubic containing HUD NOFA information, and the priority listing. Also included will be a link to contact the FMCoC via email and maps of the areas the CoC covers in both Fresno and Madera Counties. The Board tab will feature pictures and bios of the Board of Directors. the HMIS page will have HMIS documents posted, and a description of the CoC’s services. Ana Cisneros suggested posting the flyer the CES committee made with all the current identified access sites per the Coordinated Entry Systems Participation Agreements. Ana has sent the flyer to Laura Moreno for the Board’s review. 4. County of Fresno Update – Jessica Rangel in lieu of Shannon Duncan: Reminder of the economic impact payments flyer that Sara Mirhadi sent out regarding the stimulus money for people experiencing homeless. Those with questions can contact Sara Mirhadi or a contracted provider of the County can contact their analyst for additional information. 5. City of Fresno Update – Erica Lopez in lieu of Tom Morgan: - The substantial amendment to the 2019-2020 Annual Action Plan is being presented to the City Council for approval this morning. - The City received approximately $2,196,084 in additional ESG-CV1 ($2,103,510) and HOPWA-CV ($92,574) funds. - ESG-CV1: $1,893,159 will be used in collaboration with the County and FMCoC on the COVID-19 Homeless Response Joint Funding Plan and $210,351 will be reserved for Administrative management and oversight. - HOPWA-CV funds: Will be awarded to WestCare in the amount of $87,020 and $5,554 will be reserved for Administrative management and oversight. - HUD announced this week additional CV funds of which the City plans on receiving $8,845,443 in ESG-CV2 funds. - 2020-2021 NOFAs have been released and are located on the City’s website. - The pre-submittal workshops for the NOFA were held last week and are posted to the City’s website. - 2020-2021 ESG funding available: $673,230. - 2020-2021 HOPWA funding available: $617,040. - NOFAs are due on 06/22/2020. - NOFA scoring will be held on 07/07/2020. - Agreements are scheduled to be presented to City Council on 08/20/2020. Erica will verify what the options (electronic, electronic plus hard copy, mail-in, or drop-off) are for submission and the reasons for the options and will get back with the FMCoC. 6. County of Madera Update – Elizabeth Wisener: Madera County is getting ready to break ground in July for a new Veterans housing, it will be a 48-unit facility. CAPMC has received some one-time funds to set up a homeless CE site in Madera. They have hired a provisional housing coordinator, have postings for two case workers, and currently have two Outreach workers. Their Emergency Solution Grant is operational and is now able to help people with the Rapid Rehousing and homeless prevention. This grant also funds the Homeless Point-In-Time (PIT) Count. Clarification was asked on if the occupancy for the 48-unit facility would it be for individuals or family. Elizabeth stated the Madera Housing Authority will manage them and there are some single, double, and family units. There is a priority for veterans, it is believed half of them is for veterans and the other half is for low income. 7. SJVV Update – Raymond Gonzales in lieu of Jenny Gonzalez: Currently SJVV is serving 140 veterans, of this total, 26 are Homeless Prevention, 59 are Rapid Rehousing, 4 are Rapid Rehousing-Relocation, 2 are Homeless Prevention VASH, and 49 are Rapid Rehousing VASH. Veterans are still be placed in Emergency Housing Assistance (EHA) as there is a grace period given by SSBF. The goal for anyone in EHA is to be housed within next 90 days. Page 5 of 5 8. Unscheduled Public Announcements: - Misty Gattie-Blanco reminded everyone the Sanctuary Youth Shelter does take youths that are 12-17 years old but if they are in High School at age 18, they can still go there. The Shelter’s new phone number is: 777-5101. The transitional shelter does the 18-24 years too however, age verification is required. The transitional shelter’s phone number is: 931-1444. - Kendy Villa: As of last week, Marjaree Mason Center began their first phase of transition and brought some of the staff back on site. In addition, this week they are moving into their second phase which is they will begin to complete in-person assessments again through the crisis response team which does include navigators and victim advocates that are stationed in the local law enforcement offices. Meeting Adjourned at: 9:53 a.m. Next meeting will be July 9, 2020 (Meeting will be via Bluejeans until further notice)