HomeMy WebLinkAboutDRAFT 2020 FMCoC Renewal Scoring Tool (2) FRESNO-MADERA CONTINUUM OF CARE
2020 DRAFT RENEWAL PROJECT SCORING TOOL (SIMPLIFIED)
Approved by the Fresno-Madera Continuum of Care on xxx, 2020.
1
1. THRESHOLD FACTORS
Name Description Status
Policies Remain
Complaint
All of the renewal project’s relevant policies and procedures were
examined as part of a previous year’s review and rank process. The
project should pass this threshold factor if it certifies that none of its
policies have changed in ways that could impair its federal obligations,
including:
• identifying and lowering its barriers to housing in line with a
Housing First approach
• participating in coordinated entry to the extent possible for
this project type
• entering data for all CoC-funded beds into HMIS (or parallel
database for domestic violence services).
• maintaining adequate internal financial controls, record
maintenance and management, and policies regarding
termination of assistance, client appeals, ADA and fair
housing requirements, and confidentiality.
• providing equal access and fair housing without regard to
sexual orientation, gender identity, local residency status, or
any other protected category
• only accepting new participants if they can be documented as
eligible for this project’s program type based on their housing
and disability status
Pass / Fail
Consumer Input
The agency engages homeless and formerly homeless clients in
program design and policy making by including them on its board of
directors or staff, by having a consumer advisory board that meets
regularly, by administering consumer satisfaction surveys, and/or by
convening client focus groups.
The agency must specifically indicate which of these option(s) it is
using to gather consumer input.
Pass /
Must Fix
FMCoC Membership The agency is a member in good standing of the FMCoC. Pass /
Must Fix
Match
The project demonstrates 25% match per grant using match letters
that specify the kind and amount of resources to be used or donated.
These letters do not have to be signed.
Pass /
Must Fix
Required but not scored
FRESNO-MADERA CONTINUUM OF CARE
2020 DRAFT RENEWAL PROJECT SCORING TOOL (SIMPLIFIED)
Approved by the Fresno-Madera Continuum of Care on xxx, 2020.
1
2. COMPLIANCE (20 pts.)
Name SPMs Description Score
Audit
Findings
Projects were instructed to submit a copy of their most
recent audit report or monitoring report. Any type of
report can be used – the audit could be from HUD, from a
direct recipient, from an accountant, etc. The report
should be dated no earlier than 1/1/2018.
Award the full 8 points if
• The project attaches a recent report with no
significant negative findings.
Award up to 5 points if:
• The project did not attach a recent report, but
the project convincingly explains why it was not
monitored or audited since 1/1/2018.
• The project attached a report with negative
findings, but the project convincingly explains
how it has corrected the negative findings.
Otherwise, award 0 points.
Up to 8 points
Coordinated
Entry
1.1
1.2
Award 2 points if the project reported at least 80% of its
bed openings to the Coordinated Entry System before
filling those beds.
Also, award 2 points if the project accepted at least 80%
of the referrals it received from the Coordinated Entry
System, or if the project received no referrals.
Finally, award up to 3 additional points based on the
project’s subjective description of how it contributes to
the Coordinated Entry System, including but not limited
to participating in CE workgroups, participating in case
conferencing, and serving as an official access site.
Up to 7 points
Accurate
Data
5.1
5.2
The percentage of data points that are recorded as
missing, don’t know, client refused to answer, and/or
unable to calculate. Lower percentages are better.
< 5% error = 5
5% - 10% error = 3
10% - 15% error = 1
> 15% error = 0
FRESNO-MADERA CONTINUUM OF CARE
2020 DRAFT RENEWAL PROJECT SCORING TOOL (SIMPLIFIED)
Approved by the Fresno-Madera Continuum of Care on xxx, 2020.
1
3. HOUSING PERFORMANCE (24 pts.)
Name SPM Description Score
Permanent Supportive Housing (PSH)
Housing
Retention 7b.2
Count each person who either remained in the project at the
end of the measurement period or exited to permanent
housing. Divide this count by the total number of people who
participated in the project during the measurement period,
excluding people who passed away or who exited to foster
care, nursing homes, or non-psychiatric hospitals or inpatient
medical facilities, and then apply the scale to the right.
≥ 95% = 24
90% - 94.9% = 18
85% - 89.9% = 12
80% - 84.9% = 6
< 80% = 0
Rapid Re-Housing and/or Transitional Housing (RRH/TH)
Efficient
Housing 7b.1
This factor measures how efficiently the program is able to
move clients from homelessness into permanent housing.
Count the number of people who exited from the program into
permanent housing, and divide by the size of the program, as
measured by the number of beds that the program said it
would provide in its e-SNAPs application. Then apply the scale
to the right.
≥ 0.8 PH exits per bed
= 6 points
0.5 – 0.79 PH exits per bed
= 4 points
0.3 – 0.49 PH exits per bed
= 2 points
< 0.3 PH exits per bed
= 0 points
Reliable
Housing 7b.1
This factor measures how reliably the program is able to move
clients from homelessness into permanent housing.
Count the number of people who exited from the program into
permanent housing, and divide by the total number of people
who left the program. Exclude people who passed away or who
exited to foster care, nursing homes, or non-psychiatric
hospitals or inpatient medical facilities; do not count these
people in the numerator or denominator. If no clients left the
program during the competition period, award full credit for
this scoring factor. Otherwise, apply the scale to the right.
≥ 85% = 18
80% - 84.9% = 12
75% - 79.9% = 6
< 70% = 0
RTH The FY2021 competition may also measure RRH programs’ returns to homelessness.
FRESNO-MADERA CONTINUUM OF CARE
2020 DRAFT RENEWAL PROJECT SCORING TOOL (SIMPLIFIED)
Approved by the Fresno-Madera Continuum of Care on xxx, 2020.
1
4. SERVICES PERFORMANCE (17 pts.)
Name SPM Description Score
Cash Income
4.1
4.2
4.3
4.4
4.5
4.6
Count each adult who had any cash income (from
employment or otherwise) at exit or at a timely annual
follow-up interview. These are the successes.
Divide the number of successes by the number of living
adults (minus the number of adult stayers not yet due for an
annual assessment) and apply the scale to the right.
≥ 95% = 3
90% - 94.9% = 2
80% - 89.9% = 1
< 80% = 0
Health
Insurance
Count each participant who had at least one form of health
insurance at exit or at a timely annual follow-up interview.
These are the successes.
Divide the number of successes by the number of living
participants (minus the number of stayers not yet due for an
annual assessment) and apply the scale to the right.
≥ 95% = 3
90% - 94.9% = 2
80% - 89.9% = 1
< 80% = 0
Employment
and
Volunteerism
4.1
4.4
Award points for the project’s narrative based on the quality
of the program’s efforts to connect clients to employment
and volunteer opportunities.
Up to 2 points
Improve
Safety for DV
Survivors
Award points based on the extent to which the project will
improve safety for survivors of domestic violence, dating
violence, sexual assault, stalking, and/or trafficking.
Up to 3 points
Quality of
Services
4.1
4.2
4.3
4.4
4.5
4.6
Award points based on the project’s narrative based on the
quality of the program’s supportive services. You may
consider the extent to which services:
• are thoughtfully matched to the needs of the target
population
• are delivered by an adequate number of staff with
appropriate training, including conferences, peer
learning, CoC training, and/or on-the-job experience
• are supporting positive outcomes that are not
accounted for by other scoring factors
Up to 6 points
FRESNO-MADERA CONTINUUM OF CARE
2020 DRAFT RENEWAL PROJECT SCORING TOOL (SIMPLIFIED)
Approved by the Fresno-Madera Continuum of Care on xxx, 2020.
1
5. FULL UTILIZATION (24 pts.)
Name SPM Description Score
Bed
Utilization
3.1
3.2
Count the average number of people enrolled in the
project on the last Wednesday of each quarter, and divide
it by the number of beds promised in e-snaps to get the
bed utilization rate.
Then, award points based on the scale on the right. You
may add up to 2 additional points (to a maximum of 12)
based on the project’s narrative if the project:
• Faced circumstances beyond its control that made
it difficult or impossible to fully utilize grant
resources (this could include a consolidation or
expansion with a project that has less than a year
of operating data), and
• has a concrete, plausible plan to improve
utilization of grant resources for future years
≥ 90% = 12
80% - 89.9% = 10
70% - 79.9% = 8
60% - 69.9% = 6
50% - 59.9% = 4
40% - 49.9% = 2
< 40% = 0
Grant
Spenddown
3.1
3.2
Divide the amount of money drawn down from e-LOCCs
during the project’s most recently completed contract, by
the amount of CoC funding shown for that project on the
corresponding GIW.
Then, award points based on the scale on the right. You
may add up to 2 additional points (to a maximum of 12)
based on the project’s narrative if the project:
• Faced circumstances beyond its control that made
it difficult or impossible to fully utilize grant
resources (this could include a consolidation or
expansion with a project that has less than a year
of operating data), and
• has a concrete, plausible plan to improve grant
spenddown in future years
≥ 90% = 12
80% - 89.9% = 10
70% - 79.9% = 8
60% - 69.9% = 6
50% - 59.9% = 4
40% - 49.9% = 2
< 40% = 0
FRESNO-MADERA CONTINUUM OF CARE
2020 DRAFT RENEWAL PROJECT SCORING TOOL (SIMPLIFIED)
Approved by the Fresno-Madera Continuum of Care on xxx, 2020.
1
6. PRIORITIZATION (15 pts.)
Name SPM Description Score
Housing
First 2
Award up to 5 points based on the project’s narrative if the
narrative shows that the project:
• Will check all “Housing First” boxes in e-snaps
• Admits new clients without barriers based on income,
sobriety, criminal records, or mental health
• Does not require clients to participate in mandatory
classes, therapy, job training, or interventions.
• Does not impose restrictions on clients that go beyond
what is typically covered in an ordinary lease agreement
• Is able to address unpleasant client behavior without
exiting or evicting those clients
The Panel has discretion to adjust this score up or down based on
an optional interview of the program and/or an optional review
of the project’s policies and procedures.
Up to 5
points
Special
Populations
1.1
1.2
Award up to 4 points if the project targets one or more of the
following specialized populations:
(a) Homeless Youth,
(b) Domestic Violence survivors,
(c) Homeless Families with Children,
(d) Chronic Homeless, and/or
(e) Homeless Veterans
In order to earn credit for this factor based on serving the
Chronically Homeless population, a PSH project must check the
box for DedicatedPLUS or 100% Dedicated in e-SNAPs.
Up to 4
points
Severity of
Needs
1.1
1.2
Award up to 4 points based on the project’s plan to meet specific
needs and vulnerabilities, including: low or no income, current or
past substance use, a history of victimization such as domestic
violence or sexual assault, criminal histories, and/or chronic
homelessness.
Up to 4
points
Fair Housing 1.1
1.2
Award up to 2 points if the project affirmatively markets housing
and supportive services to eligible persons regardless of race,
color, national origin, limited English proficiency, religion, sex,
gender identity, sexual orientation, age, familial status, and/or
disability. This means going beyond mere non-discrimination
and taking positive steps to welcome those who would otherwise
be least likely to apply.
Up to 2
points