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HomeMy WebLinkAboutDRAFT 2020 FMCoC New CES Scoring Tool (1) (2) FRESNO-MADERA CONTINUUM OF CARE 2020 DRAFT NEW CES PROJECT SCORING TOOL (SIMPLIFIED) Approved by the Fresno-Madera Continuum of Care on xxx, 2020. 1 1. THRESHOLD FACTORS Name Description Scoring Housing First The project will commit to running a low-barrier, Housing First program. Pass / Fail Coordinated Entry The project will cooperate with other coordinated entry projects to maintain a single, unified Coordinated Entry System. Pass / Fail HMIS The project will enter data for all CoC-funded beds into HMIS (or parallel database for domestic violence services). Pass / Fail Equal Access The project will provide equal access and fair housing without regard to sexual orientation, gender identity, or local residency status. Pass / Fail Formerly Homeless Input The agency will engage homeless and formerly homeless clients in program design and policy making by including them on its board of directors or staff, by having a consumer advisory board that meets regularly, by administering consumer satisfaction surveys, and/or by convening client focus groups. Pass / Fail Eligible Clients The project will only accept new participants if they can be documented as eligible for this project’s program type based on their housing and disability status. Pass / Fail Eligible Applicant Neither the applicant nor any sub-recipients are for-profit entities. Pass / Fail Match Agency will be able to provide 25% match per grant. Pass / Fail Budget Project has made a good faith effort to complete the budget template provided, showing CoC and non-CoC funding sources for the project. Pass / Fail Connection to Mainstream Resources Project has a specific plan to coordinate and integrate with other mainstream health, social services, and employment programs and ensure that program participants are assisted to obtain benefits. If the agency has any current clients, the plan must mention the percentage of current clients who have obtained at least one mainstream benefit while enrolled in the agency’s program(s). Pass / Fail FMCoC Membership The agency is a member in good standing of the FMCoC. Pass / Must Fix DV Only: Trauma- Informed Housing projects that are applying for DV Bonus funding must demonstrate that they use trauma-informed, victim-centered approaches. Pass / Fail / Inapplicable Required but not assigned a point value FRESNO-MADERA CONTINUUM OF CARE 2020 DRAFT NEW CES PROJECT SCORING TOOL (SIMPLIFIED) Approved by the Fresno-Madera Continuum of Care on xxx, 2020. 1 2. COMPLIANCE (20 pts.) Name SPMs Description Score Audit and/or Monitoring Findings 3.1 3.2 Projects were instructed to submit a copy of their agency’s most recent audit report or monitoring report. Any type of report can be used – the audit could be from HUD, from a direct recipient, from an accountant, etc. The report could be for the entire agency, or for a project that is similar in type and/or population to the new project being proposed. The report should be dated no earlier than 1/1/2018. Award the full 8 points if • The project attaches a recent report with no significant negative findings. Award up to 5 points if: • The project did not attach a recent report, but the project convincingly explains why it was not monitored or audited since 1/1/2018. • The project attached a report with negative findings, but the project convincingly explains how it has corrected the negative findings. Otherwise, award 0 points. Up to 8 points Experience with Federal and/or State Grants 2 Award up to 4 points if the agency has… • Successfully drawn down at least 95% of funding from a grant of at least $250,000 • Prepared detailed eligibility documentation to a funder that shows what assistance each client received and why that client was qualified to receive that assistance. Up to 4 points Participation in CoC Activities 2 Award points for the agency’s participation and leadership at CoC events, meetings, committees, forums, and projects, with a focus on activities that took place since the last NOFA. This does not include attendance at General Membership meetings. Typically, each point will require about 4 hours of effort, so full credit should be awarded if the agency has provided 16 hours of attendance/involvement. Up to 4 points HMIS 5.1 5.2 Award points based on project’s plan for maintaining accurate & timely data, and/or based on agency’s history of high data quality. Up to 2 points Coordinated Entry 1.1 1.2 Award points based on the project’s demonstrated capacity for successfully administering a Coordinated Entry project in compliance with all HUD requirements and for operating in conjunction or alignment with the existing Coordinated Entry System. Up to 2 points FRESNO-MADERA CONTINUUM OF CARE 2020 DRAFT NEW CES PROJECT SCORING TOOL (SIMPLIFIED) Approved by the Fresno-Madera Continuum of Care on xxx, 2020. 1 3. CONNECTIONS TO HOUSING (24 pts.) Name SPMs Description Score Assessment Process 7b.1 7b.2 Award points if the housing assessment process will align with the coordinated entry system design envisioned by the CoC. • Will the project use community-approved assessment tools such as the VI-SPDAT? • Will the project use standardized, objective, transparent rules to determine each household’s priority for housing? • Will the assessment process be easily accessible by all people within the CoC’s geographic area? • Does the agency have a plan for diverting clients who might be able to self-resolve? Evaluate how the agency will connect clients to self-help resources when appropriate. Up to 8 points Referral Process 7b.1 7b.2 Award points if the housing referral process will align with the coordinated entry system design envisioned by the CoC. • Will the program use case conferencing to ensure that program participants are directed to appropriate housing? • Will the program rapidly identify a variety of housing opportunities for high-priority households? • Will the program help ensure that high-priority households are document ready? Up to 6 points Site Control 2 The program has either secured the real estate for the project, or adequately describes how the program will acquire the necessary real estate for the project. • Does the agency describe where the coordinated entry points will be located, including waiting areas, private interview areas, and office space for program staff? • Has the agency secured those locations? • Will the agency provide broad geographic coverage by either using multiple entry points, or by operating at least one phone system and/or mobile outreach team? • If a “no wrong door” approach is envisioned, how will the agency ensure all participants are adequately trained? Up to 8 points Projected Outcomes 4 7b.1 7b.2 Award points if the project’s goals are realistic and sufficiently challenging given the scale of the project. For full credit, outcomes should be measurable and appropriate to the population being served, and must meet any applicable minimum targets adopted by the CoC. Up to 2 points FRESNO-MADERA CONTINUUM OF CARE 2020 DRAFT NEW CES PROJECT SCORING TOOL (SIMPLIFIED) Approved by the Fresno-Madera Continuum of Care on xxx, 2020. 1 4. CONNECTIONS TO SERVICES (12 pts.) Name SPMs Description Score Assessment Process 7b.1 7b.2 Award points if the services assessment process will align with the coordinated entry system design envisioned by the CoC. • Will the program actively evaluate which services a client would benefit from while waiting to be matched with housing? • Do the program’s policies consider client needs and choice in determining what services or job training programs are appropriate for the participant? • Do the program’s policies and procedures describe how they will evaluate client eligibility for mainstream resources? Up to 6 points Community Connections 4.2 4.5 Award points if the program will have adequate connections to the broader homeless Continuum of Care. Consider: • The extent to which the agency has existing relationships with other services or agencies. • The detail to which service linkages are described. Award fewer points for general statements, more points for concrete descriptions of service linkages and delivery. Up to 4 points Agency Resource Training 4 Award points if the program will conduct or provide access to training for staff on available mainstream resources for which clients may qualify. Consider: • Agency plans for staff training on benefits eligibility • Agency capacity to provide mainstream benefits, such as SOAR training Up to 2 points FRESNO-MADERA CONTINUUM OF CARE 2020 DRAFT NEW CES PROJECT SCORING TOOL (SIMPLIFIED) Approved by the Fresno-Madera Continuum of Care on xxx, 2020. 1 5. FULL UTILIZATION (24 pts.) Name SPMs Description Score Budget 3.1 3.2 Award points based on the following factors: • The budget provides information on how both HUD funding and match funding will be spent. • The budget is unambiguous and easy to read. • The budget does not attempt to use HUD funding on ineligible expenses. • The budget has a reasonable size compared to the number of people to be served. • The amount of money in each portion of the budget is reasonable given the project’s design. Up to 10 points Fiscal Capacity 3.1 3.2 Award points if the agency has sufficient fiscal capacity to manage the grant, including: • internal financial controls • grant match tracking • well-maintained records • oversight by a board of directors • a strategy for documenting eligible costs • a strategy for ensuring adequate grant drawdowns Up to 6 points Ready to Start 3.1 3.2 Award points if the project will be ready to begin housing clients within 3 months of receiving HUD funding. Consider: • Whether the agency has already served the same subpopulation with similar service types. • Whether the project site faces regulatory obstacles such as tenant displacement, environmental issues, or zoning issues; • Whether the agency’s current staff has the capacity to begin preparing for this project; • Whether the agency already has policies and procedures that can be used as-is or easily adapted for use in a CoC- funded project Up to 8 points FRESNO-MADERA CONTINUUM OF CARE 2020 DRAFT NEW CES PROJECT SCORING TOOL (SIMPLIFIED) Approved by the Fresno-Madera Continuum of Care on xxx, 2020. 1 6. STANDARD PRIORITIZATION (20 pts.) Name SPMs Description Score Housing First 2 Does the project proposal describe a plan to prevent screening people out of the coordinated entry process due to perceived barriers related to housing or services? Consider whether any of the following are requirements for being assessed or referred: • Detox treatment and/or days of sobriety • Willingness to leave family members behind • Proof of medication use and/or compliance with mental health treatment • No past (non-violent) rule infractions • Conventional sexual orientation or gender identification • Earned income and/or work history Up to 6 points Special Populations 1.1 1.2 Award up to 4 points if the project targets one or more of the following specialized populations: (a) Homeless Youth, (b) Domestic Violence survivors, (c) Homeless Families with Children, (d) Chronic Homeless, and/or (e) Homeless Veterans Up to 4 points Severity of Needs 1.1 1.2 Award up to 4 points based on the project’s plan to meet specific needs and vulnerabilities, including: low or no income, current or past substance use, a history of victimization such as domestic violence or sexual assault, criminal histories, and/or chronic homelessness. Up to 4 points Fair Housing 1.1 1.2 Award points if the project will specifically seek out and serve clients who are unlikely to be able to access the system on their own. Consider: • Is there a strategy for advertising the program that is designed specifically to reach homeless persons with the highest barriers within the CoC’s geographic area? • Will all participants have fair and equal access to the Coordinated Entry System, including people with disabilities or Limited English Proficiency? • Will the staff administering assessments use culturally and linguistically competent practices and incorporate cultural and linguistic competency training into the required annual training protocols for participating projects and staff members? Up to 6 points FRESNO-MADERA CONTINUUM OF CARE 2020 DRAFT NEW CES PROJECT SCORING TOOL (SIMPLIFIED) Approved by the Fresno-Madera Continuum of Care on xxx, 2020. 1 6b. PRIORITIZATION FOR DV BONUS HOUSING (20 pts.) *Use this section instead of the previous page if the project will be dedicated to serving victims of domestic violence. For all scoring purposes, “domestic violence” also includes dating violence, sexual assault, stalking, and/or trafficking. Name Description Source Score Summary of Local Needs Award points if the project adequately summarizes all four of the following: • A description of the local need for DV-related housing and services, e.g., how many people need support; • The local resources for DV-related housing and services, e.g., what services are already offered; • A quantitative estimate of the size of the gap between local resources and local need; • A quantitative estimate of how the proposed project will reduce that gap. RFI Up to 4 points Trauma- Informed, Victim- Centered Approaches As a threshold factor, all DV Bonus housing projects must explain how the services that will be offered are trauma- informed and victim-centered. To earn additional points, projects should include a description of how the project’s services will differ from ordinary supportive services for the general homeless population, and an estimate of the number of hours and/or the level of training that the program’s staff have received in delivering trauma-informed, victim-centered services. RFI Up to 3 points Previous Performance Award points based on the previous performance of the applicant in serving survivors of domestic violence, dating violence, sexual assault, and/or stalking. RFI Up to 3 points Ability to Meet Safety Outcomes Award points if the project: • Articulates a specific plan for ensuring that its residents will be safe from further domestic violence. • Uses facilities with specialized features that will enhance the safety of domestic violence survivors. • Uses staff who have been specially trained in promoting the safety of domestic violence survivors. • The project sets quantitative safety targets that are appropriate and realistic. • The project explains why it is likely to be able to achieve the targeted safety outcomes. RFI Up to 10 points