HomeMy WebLinkAboutDraft 2020-2019 ESG Recommendation to FMCoC - Revised 2020-02-05
City of Fresno Emergency Solutions Grant
2020 – 2021 Funding Recommendation & Options
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The City of Fresno is currently developing its 2020-2024 Consolidated Plan (“ConPlan”) for four
HUD entitlement programs administered by the City. The ConPlan will set the strategies and goals
for this upcoming 5-year period for these four programs, including the Emergency Solutions Grant
(ESG). Concurrent with development of the ConPlan, the City is preparing the first of five Annual
Action Plans (AAPs) setting forth specific annual program objectives and funding levels consistent
with the ConPlan strategies and goals. It is anticipated that the Fresno City Council will adopt the
ConPlan and the Year 1 AAP at its April 9, 2020 meeting, provided HUD has announced entitlement
allocations sufficiently in advance of the meeting.
ESG funding levels in the Year 1 AAP will be set for each ESG program component – street
outreach and emergency shelter, homeless prevention, rapid re-housing, data collection (HMIS),
and administration. Shortly after City Council adoption of the ConPlan strategies and goals, the
City’s Housing and Community Development Division will release request for proposals (RFP) for
homeless services. Respondents to the homeless services RFP will be proposing specific services
for one or more program components that the respondent is able and willing to deliver. For
planning and discussion purposes, Emergency Solutions Grant (ESG) funding is being forecasted at
an amount equivalent to the City’s actual 2019 – 2020 funding level of $585,863. This forecast will
be adjusted to the actual 2020 – 2021 funding allocation once announced by HUD. The RFP will be
based on the announced 2020 – 2021 allocation, plus any prior year funds being reprogrammed.
Recognizing the exact 2020 – 2021 ESG funding is pending announcement by HUD, the City is
asking the Fresno Madera Continuum of Care (FMCoC) to consider the below proposed
percentages in establishing ESG funding allocations for the upcoming 2020 – 2021 program year.
These percentages will be applied in calculating the actual dollar amounts by program component
to be made available to prospective respondents through the RFP award process.
In collaboration with the FMCoC, the City is seeking the following:
− Discussion with input from the Executive Committee on the proposed program component
percentages; and
− Full Board consideration of the proposed percentages after acceptance by the Executive
Committee.
In January 2019, the City had recommended the application of the following percentages for the
2019 – 2020 (current) program year and the FMCoC accepted the City’s recommendation.
City of Fresno Emergency Solutions Grant
2020 – 2021 Funding Recommendation & Options
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Recap of 2019 – 2020 Allocations:
Street Outreach /
Emergency Shelter
Homeless
Prevention
Rapid
Rehousing
Administration HMIS Total
32.5% 4.4% 52.1% 7.5% 3.5% 100%
$191,000 $26,000 $305,000 $43,862 $20,000 $585,863
For the upcoming 2020-2021 program year, the City is recommending the elimination of ESG
funding for HMIS. This recommendation recognizes that HMIS has not utilized City ESG funds for
three consecutive program periods, which has resulted in ESG program timeliness issues and
necessitated reprogramming of HMIS funding to other program components. With the
recommended elimination of funding for HMIS, the City recommends the below allocation
percentages for 2020 – 2021.
Proposed 2020 – 2021 Allocations:
Street Outreach /
Emergency Shelter
Homeless
Prevention
Rapid
Rehousing
Administration HMIS Total
33.5% 5.0% 54.0% 7.5% 0.0% 100%
$196,000 $29,000 $317,000 $43,863 $0 $585,863
Notes to 2020 -2021 recommendation:
1. The above rounded dollar amounts are for illustrative purposes only.
2. The 3.5% previously allocated for HMIS has been proportionally redistributed to the street
outreach/emergency shelter, homeless prevention and rapid re-housing program
components. ESG administration will remain at and cannot exceed 7.5%.
3. Street Outreach/Emergency Shelter (33.5%): Increased by 1% from 32.5% in 2019 – 2020 to
33.5% in 2020 – 2021. Together, these program components, by regulation, cannot exceed
60% of the total ESG allocation.
4. Homelessness Prevention (5.0 %): Increased by 0.5% from 4.5% to 5.0%. If this program
component is not fully subscribed or committed during the RFP process, these funds will be
reallocated to Street Outreach, Emergency Shelter, and/or Rapid Rehousing.
5. Rapid Rehousing (54.0%): Increased by 1.9% from 52.1% to 54.0%. Eligible costs include
rental assistance, housing relocation and stabilization services.
6. Administration (7.5%): No change to the allocation percentage. Administration funding
will be utilized by the City of Fresno for operations and compliance monitoring. (Note:
Providers may use ESG grant funds to reimburse themselves for indirect costs in
accordance with 2 CFR 200).
City of Fresno Emergency Solutions Grant
2020 – 2021 Funding Recommendation & Options
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7. HMIS (0.0%): Reduced from 3.5% to 0.0%. This recommendation is in line with recent
program component performance.
Tentative ESG Funding Review and Approval Schedule:
Consult with FMCoC Executive Committee on ESG Funding Allocations
02/06/2020
Consult with FMCoC Full Board on ESG Funding Allocations 02/13/2020
Draft Annual Action Plan Released for 30 Day Public Comment 02/28/2020
30 Day Public Comment Period Ends 03/31/2020
Final Public Hearing and City Council Consideration of Annual Action
Plan
04/09/2020
RFP Released 04/10/2020
Proposals Responding to RFP Due 05/08/2020
Adopted Annual Action Plan due to HUD 05/15/2020
Execution of HUD Funding Agreements by City (assumes HUD provides
Agreements to City by 07/26/20)
08/01/2020
City Enters into Subrecipient Agreement with ESG Providers (assumes
HUD provides Funding Agreements to City by 07/26/20)
08/15/2020