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HomeMy WebLinkAboutFMCoC 2019 DRAFT New CE Scoring ToolAPPROVED by the CoC Board on xxxxx, 2019 HomeBase | Advancing Solutions to Homelessness | fmcoc@homebaseccc.org 1 FRESNO / MADERA COUNTY CONTINUUM OF CARE Continuum of Care Program Competition 2019 [DRAFT] PROJECT SCORING TOOL COC PROGRAM NEW COORDINATED ENTRY PROJECTS Applicant Agency: _______________________________ Applicant Project: ____________________________ Letter THRESHOLD CRITERIA Met or Not Met? A HMIS Implementation: Projects that do not participate in HMIS are not eligible for funding, unless the project is a victim-service agency, serving survivors of domestic violence, or a legal services agency. B Coordinated Entry: New Coordinated Entry projects must cooperate with existing Coordinated Entry projects so as to maintain a single Coordinated Entry System that operates based on uniform policies and procedures. C Eligible Applicant: Applicant and subrecipient (if any) are eligible. Eligible project applicants for the CoC Program are nonprofit organizations, states, local governments, and instrumentalities of state and local governments. D Ineligible Activities for New Projects: To best optimize the McKinney-Vento Continuum of Care funds, the Fresno/Madera CoC has determined that new projects shall not request funds for construction, rehabilitation, or acquisition. E Project can meet HUD Timeliness Standards: Project has secured or will secure proof of site control, match, environmental review, and the documentation of financial feasibility within 12 months of the announcement of the award. F Equal Access: The project ensures equal access for program participants regardless of sexual orientation or gender identify, in compliance with federal law and HUD policy. G Compliance with Fair Housing: Project has policies and procedures in place which ensure compliance with the Fair Housing Act including, but not limited to, no residency requirements for project entry. APPROVED by the CoC Board on xxxxx, 2019 HomeBase | Advancing Solutions to Homelessness | fmcoc@homebaseccc.org 2 Name Description Score CONNECTIONS TO HOUSING (24 points) Assessment Process Award points if the housing assessment process will align with the coordinated entry system design envisioned by the CoC. • Will the project use community-approved assessment tools such as the VI-SPDAT? • Will the project use standardized, objective, transparent rules to determine each household’s priority for housing? • Will the assessment process be easily accessible by all people within the CoC’s geographic area? • Does the agency have a plan for diverting clients who might be able to self-resolve? Evaluate how the agency will connect clients to self-help resources when appropriate. Up to 8 points Referral Process Award points if the housing referral process will align with the coordinated entry system design envisioned by the CoC. • Will the program use case conferencing to ensure that program participants are directed to appropriate housing? • Will the program rapidly identify a variety of housing opportunities for high-priority households? • Will the program help ensure that high-priority households are document ready? Up to 6 points Site Control The program has either secured the real estate for the project, or adequately describes how the program will acquire the necessary real estate for the project. • Does the agency describe where the coordinated entry points will be located, including waiting areas, private interview areas, and office space for program staff? • Has the agency secured those locations? • Will the agency provide broad geographic coverage by either using multiple entry points, or by operating at least one phone system and/or mobile outreach team? • If a “no wrong door” approach is envisioned, how will the agency ensure all participants are adequately trained? Up to 8 points Projected Outcomes Award points if the project’s goals are realistic and sufficiently challenging given the scale of the project. For full credit, outcomes should be measureable and appropriate to the population being served, and must meet any applicable minimum targets adopted by the CoC. Up to 2 points APPROVED by the CoC Board on xxxxx, 2019 HomeBase | Advancing Solutions to Homelessness | fmcoc@homebaseccc.org 3 CONNECTIONS TO SERVICES (12 points) Assessment Process Award points if the services assessment process will align with the coordinated entry system design envisioned by the CoC. • Will the program actively evaluate which services a client would benefit from while waiting to be matched with housing? • Do the program’s policies consider client needs and choice in determining what services or job training programs are appropriate for the participant? • Do the program’s policies and procedures describe how they will evaluate client eligibility for mainstream resources? Up to 6 Points Community Connections Award points if the program will have adequate connections to the broader homeless Continuum of Care. Consider: • The extent to which the agency has existing relationships with other services or agencies. • The detail to which service linkages are described. Award fewer points for general statements, more points for concrete descriptions of service linkages and delivery. Up to 4 Points Agency Resource Training Award points if the program will conduct or provide access to training for staff on available mainstream resources for which clients may qualify. Consider: • Agency plans for staff training on benefits eligibility • Agency capacity to provide mainstream benefits, such as SOAR training Up to 2 Points APPROVED by the CoC Board on xxxxx, 2019 HomeBase | Advancing Solutions to Homelessness | fmcoc@homebaseccc.org 4 FULL UTILIZATION (20 points) Amount of Budget Award up to 2 points for each of the following bullet points, for a total of up to 8 points: • Project has submitted a budget that is clear, complete, and easy to read. • The budget shows that the project will have enough resources to provide high-quality, reliable services to the target population. • The budget shows that the project will leverage significant outside resources (funding, staff, building space, volunteers, etc.) rather than rely entirely on CoC funds. • The budget shows that the project is taking appropriate measures to contain costs. Up to 8 Points Fiscal Capacity Award points if the agency has sufficient fiscal capacity to manage the grant, including: • internal financial controls • grant match tracking • well-maintained records • oversight by a board of directors • a strategy for documenting eligible costs • a strategy for ensuring adequate grant drawdowns Up to 6 Points Ready to Start Award points if the project will be ready to begin serving clients within 1-3 months of receiving HUD funding. Consider: • Whether the agency’s current staff has the capacity to begin preparing for this project; • Whether the agency has demonstrated secure commitments from other providers in implementing the Coordinated Entry System; • Whether the agency already has policies and procedures that can be used as-is or easily adapted for use in a CoC- funded project. Up to 6 Points APPROVED by the CoC Board on xxxxx, 2019 HomeBase | Advancing Solutions to Homelessness | fmcoc@homebaseccc.org 5 PRIORITIZATION (15 points) Housing First Does the project proposal describe a plan to prevent screening people out of the coordinated entry process due to perceived barriers related to housing or services? Consider whether any of the following are requirements for being assessed or referred: • Detox treatment and/or days of sobriety • Willingness to leave family members behind • Proof of medication use and/or compliance with mental health treatment • No past (non-violent) rule infractions • Conventional sexual orientation or gender identification • Earned income and/or work history Up to 6 Points Fair Housing Award points if the project will specifically seek out and serve clients who are unlikely to be able to access the system on their own. Consider: • Is there a strategy for advertising the program that is designed specifically to reach homeless persons with the highest barriers within the CoC’s geographic area? • Will all participants have fair and equal access to the Coordinated Entry System, including people with disabilities or Limited English Proficiency? • Will the staff administering assessments use culturally and linguistically competent practices and incorporate cultural and linguistic competency training into the required annual training protocols for participating projects and staff members? Up to 4 Points Special Populations Award points if the project targets one or more of the following specialized populations while complying with HUD regulations on providing open access to the Coordinated Entry System: • Youth • Domestic Violence survivors • Families with Children • Chronic Homeless • Veterans Up to 3 Points APPROVED by the CoC Board on xxxxx, 2019 HomeBase | Advancing Solutions to Homelessness | fmcoc@homebaseccc.org 6 Severity of Needs Award points if the project describes a credible plan for addressing the special needs of one or more of the following high-vulnerability populations while complying with HUD regulations on providing open access to the Coordinated Entry System: 1. Low or no income; 2. Current or past substance use; 3. Criminal record; 4. Having been or currently a victim of domestic violence; 5. Lesbian, Gay, Bisexual, Transgender, Questioning (LGBTQ) status; 6. Resistance to receiving services; 7. Significant health or behavioral health challenges or functional impairments which require a significant level of support in order to maintain permanent housing; 8. High utilization of crisis or emergency services, including emergency rooms, jails, and psychiatric facilities, to meet basic needs; 9. Coming from the streets or other unsheltered situations, particularly youth and children; 10. Vulnerability to illness or death; or 11. Vulnerability to victimization, including physical assault, trafficking, or sex work. Up to 2 Points APPROVED by the CoC Board on xxxxx, 2019 HomeBase | Advancing Solutions to Homelessness | fmcoc@homebaseccc.org 7 Use this section instead of the previous two pages if the project primarily serves victims of domestic violence. For all scoring purposes, “domestic violence” also includes dating violence, sexual assault, stalking, and/or trafficking. PRIORITIZATION FOR DV BONUS PROJECTS (15 points) Name Description Source Score Ability to Quantify Need Award 2 points for each of the following items, for a total of up to 10 points: • Project provides statistics estimating the number of domestic violence survivors who encounter the CoC’s Coordinated Entry System each year • Project describes the currently available resources intended to meet the needs of domestic violence survivors as they engage with the Coordinated Entry System. • Project identifies at least one specific need that is unique to survivors of domestic violence who are attempting to use the Coordinated Entry System • Project identifies at least one specific difficulty or obstacle currently experienced by survivors of domestic violence who might use the Coordinated Entry System • Provider estimates the total size, cost, staffing, or scope of the resources that would be needed to fully address the obstacles or difficulties faced by survivors of domestic violence survivors in Coordinated Entry. RFI Up to 10 points How Project will Address Need Award 2 point for each of the following items, for a total of up to 10 points: • Project explains how it proposes to meet the unmet needs of domestic violence survivors. • Project makes quantitative predictions about how the project will reduce unmet need among domestic violence survivors. • Project provides examples showing how the experience of domestic violence survivors will be improved after the project’s launch • Project draws specific connections between the resources being requested and the needs of the CoC • Project articulates a convincing vision for how to build a stronger coordinated entry system that can better meet the needs of domestic violence survivors. RFI Up to 10 points APPROVED by the CoC Board on xxxxx, 2019 HomeBase | Advancing Solutions to Homelessness | fmcoc@homebaseccc.org 8 COMPLIANCE (15 points) Audit and/or Monitoring Findings Award full points if the agency did not require audits and/or monitoring or if no irregularities have been revealed by any audits and/or monitoring visits. Award up to 3 points if the agency adequately explains how the irregularities found by auditors and monitors will be addressed or have been addressed. Award no points if the agency’s audits or monitoring revealed misconduct that has not been corrected. Up to 5 Points Experience with Federal Grants Award full points if the agency has successfully handled at least one other federal grant or other major grant of this size and complexity, either in or out of the CoC. Consider awarding full points if the agency can otherwise demonstrate that it can successfully manage complex reporting requirements. Up to 3 Points HMIS Award points based on project’s plan for maintaining accurate & timely data, and/or based on agency’s history of high data quality. Up to 3 Points Coordinated Entry Award points based on the project’s demonstrated capacity for successfully administering a Coordinated Entry project in compliance with all HUD requirements and for operating in conjunction or alignment with the existing Coordinated Entry System. Up to 2 Points Including Consumers Award points if the agency shows its commitment to including consumers in the decision-making process by: • having at least one homeless or formerly homeless person on its staff or board, • having a consumer advisory board and making changes based on the board’s advice, or • administering consumer satisfaction surveys, and making changes based on the results. Up to 2 Points APPROVED by the CoC Board on xxxxx, 2019 HomeBase | Advancing Solutions to Homelessness | fmcoc@homebaseccc.org 9 COMMUNITY (14 points) Participation in CoC Activities Award points for the agency’s attendance, participation, and leadership at CoC events, meetings, committees, forums, and projects, with a focus on activities that took place since the last NOFA. Typically, full points should be awarded if the agency meaningfully participated in at least 4 voluntary events over the course of the year, or if the agency led at least 1 successful event, training, or initiative over the course of the year. The expectation is that these activities will take at least 16 hours per year. Note that attendance at CoC General Membership meetings cannot be counted toward this requirement. If a new applicant has no participation in CoC activities because they are new to the CoC and had no opportunity to participate, award full points. Up to 4 Points Voluntary Reallocation Award points if the agency voluntarily chose to reallocate funding from at least one project this year. Award at least 1 point for any voluntary reallocation. Before awarding more points, consider: • The amount of funds reallocated compared to the funds being requested by the agency • The reason stated for the reallocation • Whether the agency is submitting new project proposals that would rely on reallocated funds Up to 5 Points Local Competition Deadlines Award full points if the project met all local competition deadlines, including deadlines for turning in supporting documents and attachments. Award 3 points if any portion of the local application was received within 24 hours after the deadline. Award no points if any mandatory portion of the local application was received more than 24 hours after the deadline. At the panel’s discretion, applications that are more than 72 hours late may be excluded from the competition. Up to 5 Points