HomeMy WebLinkAboutFMCoC Meeting Minutes 05-09-19 wHC editsPage 1 of 5
Fresno Madera Continuum of Care Board Meeting
Date: May 9, 2019 Type: General Meeting
Time: 9:10 a.m. Chair: Shawn Jenkins
Location: City of Madera Council Chambers, 205 W. 4th Street, Madera CA 93637
2019 FMCoC Board of Directors Attendance Log:
Committee
Position Director Organization / Agency Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Treasurer Misty-Gattie Blanco Fresno EOC Sanctuary P P AP P A
Andrea Evans Valley Teen Ranch AP P P P AP
Vice Chair & Imm.
Past Chair Jody Ketcheside Turning Point Central California P P P P A
Pamela Hancock Fresno County Superintendent of
Schools AP A P AP AP
Tumani Heights Fresno Unified School District A AP
Jeannemarie Caris-
McManus
Westside Family Preservation
Services Network A A
Aprille Meza Clovis Unified School District A A P P P
Sara Mirhadi Poverello House AP P AP P AP
Cary Catalano Fresno First Steps Home A A A P A
Virginia Sparks Kings View AP P P AP P
Collaborative
Applicant Rep. Doreen Eley Fresno Housing Authority P AP P P P
Member At Large Rich Penksa Mental Health Systems, Inc. AP P AP P P
Ka Yang Clinica Sierra Vista AP AP AP P AP
Patience Milrod Central California Legal Services, Inc. P P P P A
Alma Martinez Community Medical Centers P P P A
Ivonne Der Torosian Saint Agnes Medical Center A A
Shauna Day Hospital Council of North and
Central CA A AP AP AP
Julie Mendoza HOPE Sanger A P A A
Susan Holt Fresno County DBH P P AP P
Marianne LeCompte Wings Advocacy Fresno P P P P P
Marissa Gonzalez My Path Home P P
Roland Geiger Eco Village Project of Fresno P AP P P A
Halley Crumb Retraining the Village P A A A AP
Margarita Rocha Centro la Familia AP AP AP A AP
Delfina Vazquez Selma C.O.M. P P P A P
Secretary Heidi Crabtree City of Clovis P P A P A
Regional Rep. Laura Moreno County of Fresno DSS P P P P P
Regional Rep. Thomas Morgan City of Fresno P AP A P A
Regional Rep. Elizabeth Wisener Community Action Partnership
Madera P P P P P
Thomas Werner Clearview Outreach P P P P AP
Kiran Sandhu Madera County DSS A A P P P
Chair Shawn Jenkins WestCare AP P P P P
Member At Large Laura Lopez Marjaree Mason Center P P P P P
Gregorio Barboza Bishops Advocacy Committee P P P P P
Member At Large MaryAnn Knoy WestCare P P A P P
Wayne Rutledge Individual Membership
Key: Present = P Alternate Present = AP Absent = A
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Attendees
Ana Cisneros, Kings View Kiran Sandhu, Madera County DSS
Aprille Meza, Clovis Unified Laura Lopez, MMC
Ariana Gomez, CAPMC Laura Moreno, County of Fresno DSS
Barbara Morozov, County of Fresno DSS Leah Melidonian, County of Fresno DSS
Brandi Garcia, Selma C.O.M. Leticia Martinez, Poverello House
Chelsey Ramirez, WestCare Maria Rodriguez, WestCare
Cheryl Vieira, FCSS Marianne LeCompte, Wings Advocacy Fresno
Cynthia Cardenas, County of Fresno DSS Marissa Gonzalez, My Path Home
Deanna Wallis, County of Fresno DSS MaryAnn Knoy, WestCare
Delfina Vasquez, Selma C.O.M. Miriam Delfin, Valley Teen Ranch
Doreen Eley, FHA Rich Penksa, Mental Health Systems
Edith Rico, MHS Shannon Duncan, County of Fresno DSS
Elizabeth Wisener, CAPMC Shawn Jenkins, WestCare
Erin Shelton, WestCare Susan Holt, Fresno County DBH
Gregorio Barboza, Bishop's Advocacy Tiffany Anavaria, FHA
Ilse Gallardo, Centro la Familia Trenisha Johnson, Retraining the Village
Jessica Rangel, County of Fresno DSS Valerie Norvell, Hospital Council
Karen Leasure, Clear View Outreach Virginia Sparks, Kings View
Karina Aguilar, FUSD
* Please note only those who signed in are listed.
Agenda/Minutes
Agenda:
Informational:
1. FY 2019 HUD NOFA Scoring Tools – Jason Green-Lowe
2. CESH Round 2 Funding Plan – Laura Moreno
3. County of Fresno DSS Home Safe Program – Jessica Rangel and Deanna Wallis
4. System Planning Responses – Melissa Mikel
5. City of Fresno Update – H Spees
6. Committee Sign-Ups – Shawn Jenkins
7. CES Presentation and Agreements – CES Committee
8. SJVV Update – Jenny Gonzalez
9. Unscheduled Public Announcements
Minutes:
Meeting called to order by Chair Shawn Jenkins at 9:10 a.m.
Approve May Agenda, Approve April Meeting Minutes, and Finance Report
Motion: Laura Moreno Second: Delfina Vasquez Approved
Action Items:
1. Recommend Approval of FY2019 NOFA Timeline - Jason Green-Lowe
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These are the deadlines being proposed for agencies who have a renewal project funded under the HUD CoC funding
process. The first deadline is Tuesday, May 14 for all annual assessments to be completed. The second deadline on
Wednesday, June 5 by 5:00 p.m. is when all renewal projects must send a complete an accurate APR to HomeBase covering
5/15/2018 – 5/14/2019. This APR will get used in the NOFA competition to evaluate your project. The third deadline is
Thursday, June 27 by 5:00 p.m.; all renewal projects must complete their answers in PRESTO.
Everyone who is interested in attending the meeting on May 22 is invited to participate in a discussion the scoring tools and
supplemental questions.
Motion: Doreen Eley Second: Rich Penksa Approved
2. Recommend Approval of 2019 Point-In-Time Count Results – Melissa Mikel: Included in the PIT results is a
subpopulation homeless count showing the difference between 2018 and 2019. In the FMCoC PIT Count and Housing
Inventory Chart (HIC) Comparison 2011-2019 report, it shows the housing inventory of all the beds available within our CoC.
The HIC tallies the number of beds and units available on the PIT night designated for the count by program type. These
beds are what the CoC has in their inventory; it doesn’t include the beds in Fresno/Madera Counties. There are beds in the
Fresno/Madera Counties that aren’t included in the housing inventory count because they don’t meet the requirements of
HUD in order to count them. These numbers have already been submitted to HUD and they will be sent out. The CoC will
look at doing some sort of press release, press conferences, and will provide some talking points for our agencies to use
when asked about the accuracy of the numbers. The PIT Count is used by HUD for funding allocations.
Motion: Laura Moreno Second: Shawn Jenkins Approved
Informational Items:
1. FY 2019 HUD NOFA Scoring Tools – Jason Green-Lowe: Draft of the scoring tool, everyone can participate in the
decision process and feedback at the meeting on Wednesday, May 22 at 10:30 a.m. Heidi will send out an email announcing
the location. If unable to attend the meeting, comments can be emailed to FMCoC@homebaseccc.org by the Monday
before the May 22 meeting. They will be printed out and brought to the meeting for discussion. HomeBase will be there to
provide advice on what HUD is looking for and how it might affect the scoring in the national competition. In the draft
renewal project scoring tool, there are threshold factors that an agency has to pass to stay in the competition. The new and
renewal projects are to be comparable to each other in points. From the community’s review, comments, and discussions,
the scoring tools will come back to the Board for a vote in early June. At the May 22 meeting, Jason will review the 2019
Review and Rank Policies.
2. CESH Round 2 Funding Plan – Shannon Duncan on behalf of Laura Moreno: Update on CESH funding, there are five
Agreements three for Triage, one for Bridge, and one for Diversion that are going before the Board of Supervisors on June 4
for approval and those will be effective upon execution. For the CESH Round 2 money, last month the FMCoC approved the
County of Fresno, Department of Social Services (DSS) to serve as the administrative entity for the funds. Next month in
June, a formal vote of approval will be requested of the CoC. The approved plan will be included in the application for CESH
funding which is due June 28. Another administrative entity resolution needs to be done for the County to serve; this will be
going to the Board in June also. CESH Round 2 Funding breakdown is as follows, Rapid Rehousing is $575,317; Homelessness
Planning Activities is $25K, $75K for HMIS Systems Support, $160K for Landlord Engagement, and $44K for Administration
(retained by DSS).
3. County of Fresno DSS Home Safe Program – Jessica Rangel and Deanna Wallis: Home Safe is a new two-year pilot
Program that will begin 7/1/2019 and end 6/30/2021 that is funded by the State. It will focus on homelessness prevention
for the Adult Protective Services (APS) client population that are 65 years and older or dependent adults 18-64 years. It will
assist APS clients that are in danger of becoming homeless by providing housing-related financial assistance and short-term
case management (up to 6 months).
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Upon implementation of the Home Safe Program, DSS would like to meet with the FMCoC to discuss the possibility of
FMCoC partners referring elderly and dependent homeless adults who are suspected victims of abuse, neglect, self-neglect,
or financial exploitation to the DSS for APS services. Home Safe is a new two-year pilot Program After a vendor is selected, a
meeting between DSS, the provider, and the FMCoC is needed to develop a referral process from the selected provider to
FMCoC.
4. System Planning Responses – Melissa Mikel: System Planning is comprised of seven measures HUD uses to identify how
well our homeless system is operating within our CoC. The responses received from the April Annual Planning meeting
indicates front line staff is requesting more training with the data, which will insure accurate reporting. Coordinated Entry
needs be looking at the System Performance Measures; Coordinated Entry is what guides our CoC’s homeless system.
5. City of Fresno Update – H Spees: H wasn’t present for the meeting but wants the CoC to know the City of Fresno is
projecting in about a week they’ll have the CoC’s fees out for Triage Services, Outreach, Family Services, Employment,
and Youth. They currently have out an RFP for an agency to help manage and evaluate these services when they come out.
The City of Fresno will be having a meeting on May 21 to address this.
6. Committee Sign-Ups – Shawn Jenkins: A job form for the committees will be sent to the CoC before the June FMCoC
Meeting asking people to re-signup for committees. Jody Ketcheside will oversee the committees by working with the
committee chairs making sure each committee has a purpose, what their goals are, and how often they will be meeting.
She will report to the CoC on what their successes are and the challenges they face. The CoC committees are HMIS,
Coordinated Entry, Evaluation, and Finance. Adhoc committees will be established as needed; they are what drives the
work in the main committees. These committees will meet on a separate day instead of after the general meetings.
Video conferencing will be a considered option for those unable to attend a meeting. Included in the documents for the
June FMCoC meeting will be a listing of the committees, stating who the chair is, and the committee members. Those
chairs for the committees will set up the dates and times of their meetings. Each committee will provide a report of their
progress.
7. CES Presentation and Agreements – CES Committee (MaryAnn Knoy, Maria Rodriguez, Kendy Villa, Leticia Martinez,
and Erin Shelton): If an agency receives federal funding they are required to take part in a Continuum of Care (CoC)
however, any agency not receiving federal funding can be a member or partner. Our CoC currently has 32 agency
partners. A Coordinated Entry System (CES) is a community wide process that ensures all people experiencing a housing
crisis are identified, engaged, assessed, and connected to the most appropriate housing and services intervention. As of
January 23, 2018, all HUD funded organizations are required to participate in a CES. CES has six components, access,
assessment (utilizing the VI-SPDAT as the initial triage tool), prioritization and navigation, matching and referral, and
placement. Our CoC’s By-Name list, which is the centerpiece of CES, is a real-time, up-to-date list of all people
experiencing homelessness in the community. The By-Name list currently consists of 2,100 names of which 251 of them
are engaged in services in addition to working towards a housing plan. Through the support of Fresno County DSS and a
grant through them, there is going to be a Coordinated Entry video for usage in the community. Agencies have their own
criteria for their programs and they don’t have to accept the referrals by CES but they are asked to start with Coordinated
Entry first to fill their beds. Question was addressed regarding if there is a problem moving homeless people between
Fresno and Madera Counties. Shawn Jenkins explained it depended upon the funding source they are connected to. The
Counties can only serve their own County clients but the CoC’s funding can serve clients of both counties, for example,
Fresno County DSS programs requires clients go only through CES. MaryAnn Knoy mentioned a flyer about the offer of
Coordinated Entry trainings will be sent out to the CoC for all service providers interested in learning about the
Coordinated Entry System utilized in the FMCoC. There will be two training dates, one at the end of May and the other at
the beginning June; a registration link will be included in the flyer. The FMCoC Coordinated Entry Participation Agreement
is ready for the CoC’s agencies to review and to be prepared to discuss and expectantly vote on it at the next meeting on
June 13. MaryAnn Knoy is the CES Chair and Maria Rodriguez is the Co-Chair, they can assist with any questions.
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8. SJVV Update – Jenny Gonzalez: Currently SJVV is serving 93 veterans, 27 of those are under homeless prevention, and 66
of those are Rapid Rehousing. SJVV will be implementing a new project called Rapid Resolution that is through the SJVV
grant for the veterans’ population with the support of the VA. The purpose of diversion is either to prevent people from
entry to homelessness or to ensure their experience of homelessness is brief. Rapid Resolution Intervention allows for
follow-up services, possible case management for 90 days or more, and possible limited financial services.
9. Unscheduled Public Announcements:
• Doreen Eley – HUD is having a Lead Safe training webinar in August. Doreen will have an email sent to the listserv
for additional information.
• Leticia Campos, Director of Client Services, Marjaree Mason Center (MMC) – Domestic violence (DV) is increasing, it
has increased 30-35% over last year. This year from January – April, MMC is averaging about a 140 crisis walk-ins a
month. MMC is also speaking with Univision for increased exposure to Spanish speaking people within the
community.
Meeting Adjourned at 11:25 a.m.
Next meeting will be June 13, 2019
Location: WestCare, 1900 N. Gateway Blvd., Fresno