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HomeMy WebLinkAboutDRAFT May 2019 FMCoC Supplemental Questions (New Housing) 1 (New) FRESNO/MADERA Supplemental Questions FY2019 THRESHOLD INFORMATION 101. (Please answer with Yes or No) Do you promise that your project will do ALL of the following? a. Adopt a Housing First approach that includes a commitment to identify and lower your barriers to housing. b. Participate in coordinated entry to the extent possible for this project type c. Enter data for all CoC-funded beds into HMIS. If you are a victim services provider, you must instead enter all data for CoC-funded beds into a parallel database. d. Provide equal access and fair housing without regard to sexual orientation, gender identity, or local residency status. 102. (Please answer with 200 to 1,000 characters.) Will you engage homeless and formerly homeless clients in your program design and policy making? If so, how? For example, will you include formerly homeless clients on your staff or board of directors? Will you have a consumer advisory board that meets regularly? Will you regularly administer consumer satisfaction surveys or convene client focus groups? 103. (Please answer with 200 to 1,000 characters.) Will entry into your program be limited to eligible clients? Please briefly explain what type of housing history and/or disability status is required for your clients’ eligibility and how you will check to make sure that your clients meet these eligibility criteria. 104. (Please answer with Yes or No) Are you a for-profit business? 105. (Please answer with Yes or No) Have you completed a set of match letter(s) that add up to at least 25% of the federal funding requested for your project, and specifying the kind and amount of resources to be used or donated? Note that these letters may be unsigned. 106. (Please answer with Yes or No) Are you a member in good standing of the FMCoC? 107. (You may answer with up to 3,000 characters) If you have any comments that would help the Review and Rank Panel understand your performance on threshold factors, you may type them here. This question is optional. If you do not wish to answer this question, please type “pass.” 2 COMPLIANCE 108. (Please answer with N/A, or with up to 200 characters) Have you received any negative audit findings or concerns in the past 2 years as part of any HUD audits or financial audits? If so, please briefly describe those findings. If you were not audited or did not receive any such findings, please type “N/A”. 109. (Please answer with N/A, or with up to 3,000 characters) What has been your agency’s response to negative audit findings or concerns over the past 2 years? Please focus on findings related to housing quality or financial mismanagement. If you were not audited or did not receive any such findings, please type “N/A”. 110. (Please answer with 200 to 1,000 characters) Has your agency successfully handled at least one other federal grant or other major grant of this size and complexity? If so, please identify that grant. If not, please explain why your agency will be able to successfully manage complex reporting requirements. 111. (Please answer with 200 to 1,000 characters) Does your agency have a track record of maintaining accurate and timely data? If so, please briefly summarize that track record. If not, how do you plan to gather accurate and timely data in the future? 112. (Please answer with 200 to 1,000 characters) Please briefly summarize your plan for communicating open beds to the Coordinated Entry System, participating in Coordinated Entry case conferences, and using referrals from the Coordinated Entry System to fill bed openings. 113. (You may answer with up to 3,000 characters) If you have any comments that would help the Review and Rank Panel understand your success at compliance, including audit findings, Coordinated Entry, and HMIS data quality, you may type them here. This question is optional. If you do not wish to answer this question, please type “pass”. COMMUNITY 114. (Please answer with 500 to 3,000 characters) Please describe your agency’s attendance, participation, and leadership at CoC events, meetings, committees, forums, and projects, with a focus on activities that took place since last year’s NOFA. Please include enough information to give a sense of how many person-hours of work or volunteer effort your agency has invested in the CoC. 115. (Please answer with N/A or with up to 200 characters) Have you voluntarily reallocated funding from any projects this year? If so, why did you reallocate this funding? If not, please type “N/A”. 3 116. (You may answer with up to 3,000 characters) If you have any comments that would help the Review and Rank Panel understand your success at participating in the CoC community, you may type them here. This question is optional. If you do not wish to answer this question, please type “pass”. HOUSING DESIGN (SINGLE-SITE ONLY) 117. (Please answer with 200 to 1,000 characters.) Do you already have a deed, master lease, or binding option on enough units of housing to house all of your clients? If so, please briefly explain. If not, how will you ensure that you obtain control of a suitable housing site? This question is only for single-site projects. 118. (Please answer with 500 to 3,000 characters.) Please describe how your housing will meet client needs. Where will you house people? In what type of housing? How will the layout and/or features of your proposed housing match the needs of the population that you plan to serve? How will your location be accessible to people with disabilities? Will your housing help maximize client choice in the Continuum of Care by providing new types of housing options that are not currently available? If so, how? This question is only for single-site projects. HOUSING DESIGN (SCATTERED-SITE ONLY) 119. (Please answer with 200 to 1,000 characters and an attachment.) Will you employ at least one housing navigator with specialized experiences or skills? If so, please briefly summarize those skills, and then attach a job description for the housing navigator position(s) to your e-mail when you submit your local application. If not, how will you help your clients locate suitable housing? This question is only for scattered-site projects. 120. (Please answer with 200 to 1,000 characters.) Have you already secured a source of non- HUD funding that you will use to offer significant and appropriate financial incentives for landlords to encourage them to rent to your clients? If so, please briefly describe the source of this funding and how you plan to spend it. If not, how will you encourage landlords to rent to your clients? This question is only for scattered-site projects. HOUSING DESIGN (ALL HOUSING PROJECT TYPES) 121. (Please answer with 200 to 1,000 characters.) To be eligible for HUD funding, homes must meet minimum Housing Quality Standards (HQS). Who will inspect your clients’ homes? When will they perform these inspections? How will your project respond when a client’s home fails to meet minimum HQS? 122. (Please answer with a whole number, e.g., 85. Do not type the “%” character.) What percent of clients in your program are projected to experience positive housing outcomes? 4 123. (Please answer with a whole number, e.g., 55. Do not type the “%” character.) What percent of adult clients in your program are expected to maintain or increase their total income? 124. (You may answer with up to 3,000 characters.) If you have any comments that would help the Review and Rank Panel understand your housing design, you may type them here. This question is optional. If you do not wish to answer this question, please type “pass.” SERVICES DESIGN 125. (Please answer with 500 to 3,000 characters.) Please describe the supportive services you will offer. How will your project provide services that offer clients ongoing support to stay housed? Why are the services you plan to provide a good match for your target population? How will you individually assist each client to apply for and obtain mainstream benefits like health care, social activities, and employment programs? 126. (Please answer with a number.) How many full-time equivalent staff are expected to work on your project? Include only the time that staff will spend on this project in particular. For example, if your agency employs 6 full-time staff, and they will each spend half of their time on this project, then please type “3.” 127. (Please answer with a number.) How many clients do you expect to be serving on any given night? 128. (Please answer with 200 to 1,000 characters.) Will your staff be large enough to handle the expected client case load? Why? 129. (Please answer with 200 to 1,000 characters.) Please describe your staff’s familiarity with innovative and/or evidence-based practices. 130. (Please answer with 200 to 1,000 characters.) Does your staff include at least one person trained to meet the needs of the population to be served? If so, please briefly describe that training and/or education. 131. (Please answer with 200 to 1,000 characters.) Do you have a concrete plan for referring specific types of clients to specific outside services? If so, please explain (a) who will be referred, (b) which agencies will accept those referrals, (c) what types of services will be provided as a result of those referrals, and (d) why you have chosen to set up your referrals in this way. 132. (Please answer with 200 to 1,000 characters.) Please summarize your agency’s relevant past experience in handling projects that served similar populations and/or provided 5 similar types of services. Has your agency’s past performance demonstrated an ability to successfully carry out the work proposed? If so, how? 133. (You may answer with up to 3,000 characters.) If you have any other comments that would help the Review and Rank Panel understand any aspect of your services design, you may type them here. This question is optional. If you do not wish to answer this question, please type “pass.” FULL UTILIZATION 134. (Please answer with an e-mail attachment, and then type “sent.”) Please attach a complete budget to your e-mail when you submit your local application to fmcoc@homebaseccc.org. The budget should be clear, complete, and easy to read. It must include information about how you will spend the CoC funds you are requesting, and information about how you will spend matching funds that you are raising from non-CoC sources (state, local, private, HHS, etc.). It must include both a revenue section (showing where your funding will come from) and an expenses section (showing how your money will be spent). If necessary, you may use this space to clarify any ambiguous or questionable items in your budget. If the budget you have attached does not need any clarification, then please type “sent” as your answer to this question. 135. (Please answer with up to 3,000 characters.) Please describe your fiscal capacity. What kinds of internal financial controls does your agency use? How do you ensure that money is not wasted or diverted to private uses? How does your agency track the use of match funding? In other words, how do you know when you have spent some or all of your match? Please briefly describe your financial recordkeeping system. What kinds of financial records do you maintain, and for how long? Do you have a board of directors? If so, how does the board oversee your operations? Do you have a strategy for keeping documentation to show that each of your major expenses corresponds to an eligible cost? What is your strategy for ensuring adequate grant drawdowns? 136. (Please answer with 200 to 1,000 characters.) Please help the Review and Rank Panel understand how and why your project will be ready to start operations within 3 months of receiving HUD funding. Does your proposed project face any regulatory obstacles such as tenant displacement, environmental issues, or zoning issues? If so, how will you overcome them? Does your agency’s current staff have the capacity to begin preparing for this project even before funding is received? If so, please briefly explain. Does your agency have policies and/or procedures that can be used as-is or easily adapted for use in a CoC-funded project? If so, please briefly indicate which policies. 6 137. (You may answer with up to 3,000 characters.) If you have any other comments that would help the Review and Rank Panel understand any aspect of your full utilization, you may type them here. This question is optional. If you do not wish to answer this question, please type “pass.” PRIORITIZATION Note: if your agency is a victim service provider and your project is primarily focused on serving domestic violence survivors, you should not answer any of the questions in this section. Instead, please answer the “Domestic Violence Bonus Questions” at the end of this document. 138. (Please answer with Yes or No.) Will you leave any of the Housing First boxes unchecked on your 2019 e-snaps application? 139. (Please answer with Yes or No.) Are there any restrictions as to which clients can access your program that are based on income, sobriety, non-violent misdemeanors, arrests, or mental health? 140. (Please answer with Yes or No.) Do you require clients to participate in mandatory classes, therapy, job training, or interventions? 141. (Please answer with Yes or No.) Do you impose any restrictions on clients that go beyond what is typically covered in an ordinary lease agreement? 142. (Please answer with 200 to 1,000 characters.) Please briefly share an example of a time when your agency was able to address unpleasant client behavior while simultaneously avoiding the need to discharge or evict that client. 143. (Please answer with Yes or No.) Does your e-snaps application for this year show that you selected the drop-down menu option for either DedicatedPLUS or 100% Dedicated to serving the chronically homeless population? 144. (Please answer with 200 to 1,000 characters.) Is your project well-equipped to meet the needs of chronically homeless clients? If so, why? 145. (Please answer with up to 200 characters.) Will your project focus on serving one or more of the following specialized populations: youth, transition-aged youth, domestic violence survivors, families with children, chronically homeless persons, and/or veterans? If so, which population(s)? 146. (Please answer with 200 to 1,000 characters.) What types of severe needs are your potential clients likely to have? How will you avoid screening out clients with severe needs? 7 147. (Please answer with 200 to 1,000 characters.) Will you actively prevent discrimination by affirmatively accommodating people based on differences in race, color, ancestry, national origin, religion, mental disability, physical disability, sex, gender, sexual orientation, marital status, family status, pregnancy, genetic information, source of income, or other arbitrary characteristics not relevant to a person’s need or suitability for housing? If so, how do you affirmatively accommodate these people? 148. (You may answer with up to 3,000 characters.) If you have any comments that would help the Review and Rank Panel understand your success at prioritizing participants with the highest needs, you may type them here. This question is optional. If you do not wish to answer this question, please type “pass.” (Do not answer if you are a DV Bonus project.) GENERAL 149. (Please answer with 200 to 1,000 characters) Please provide a brief summary of your project. This summary is for identification purposes only and will not be scored. The summary will help panelists confirm that they have accurately identified your program. You might briefly describe your program’s age, location, size, the populations your project serves, and any distinguishing characteristics of your program. 150. (You may answer with up to 3,000 characters.) If you have any further comments that would help the Review and Rank Panel understand any aspect(s) of your program’s design, you may type them here. This question is optional. If you do not wish to answer this question, please type “pass.” VICTIM SERVICE PROVIDERS ONLY These questions are only for dedicated victim service providers. If your project is not primarily focused on serving survivors of domestic violence, please type “pass” for all of these questions. 151. (Please answer with 200 to 1,000 characters) How will your project’s services improve safety for survivors of domestic violence, dating violence, sexual assault, stalking, and/or human trafficking? 152. (Please answer with 200 to 1,000 characters) What kinds of services and housing do survivors of domestic violence need in this CoC’s geographic area? How many people need these resources? Please be specific and include quantitative estimates. 153. (Please answer with 200 to 1,000 characters) What kinds of services and housing are currently being offered to survivors of domestic violence in this CoC’s geographic area? How many people are receiving these resources? Please be specific and include quantitative estimates. 8 154. (Please answer with 200 to 1,000 characters) How much of the region’s unmet need for services and housing for survivors of domestic violence will be addressed by your project? Please be specific and include quantitative estimates. 155. (Please answer with 200 to 1,000 characters) How will your project improve outcomes for survivors of domestic violence? 156. (Please answer with 200 to 1,000 characters) Does your agency have previous experience in serving survivors of domestic violence, dating violence, sexual assault, and/or stalking? If so, please briefly summarize that experience. 157. (Please answer with 200 to 1,000 characters) Do you have a specific plan for ensuring that clients in your project will be safe from further domestic violence? If so, what is that plan? 158. (Please answer with 200 to 1,000 characters) Will your project use one or more facilities that have specialized physical or geographical features that will enhance the safety of domestic violence survivors? If so, what are these features? 159. (Please answer with 200 to 1,000 characters) Will your project make use of staff who have been specially trained in promoting the physical and emotional safety of domestic violence survivors? If so, please briefly summarize that training. 160. (You may answer with up to 3,000 characters.) If you have any comments that would help the Review and Rank Panel understand your success at promoting safety among domestic violence survivors, you may type them here. This question is optional. If you do not wish to answer this question, please type “pass.” (Do not answer if you are a DV Bonus project.)