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HomeMy WebLinkAboutDRAFT May 2019 FMCoC New Housing Scoring Tool FRESNO/MADERA CONTINUUM OF CARE [DRAFT] 2019 NEW PROJECT SCORING TOOL Approved by the Fresno/Madera Continuum of Care on XXXX, 2019. 1 1. THRESHOLD FACTORS Name Description Met/Not Met Housing First The project will commit to running a low-barrier, Housing First program. Met/Not Met Coordinated Entry The project will participate in coordinated entry. Met/Not Met HMIS The project will enter data for all CoC-funded beds into HMIS (or parallel database for domestic violence services). Met/Not Met Equal Access The project will provide equal access and fair housing without regard to protected classes such as sexual orientation, gender identity, or local residency status. Met/Not Met Formerly Homeless Input The agency will engage homeless and formerly homeless clients in program design and policy making by including them on its board of directors or staff, by having a consumer advisory board that meets regularly, by administering consumer satisfaction surveys, and/or by convening client focus groups. Met/Not Met Eligible Clients The project will only accept new participants if they can be documented as eligible for this project’s program type based on their housing and disability status. Met/Not Met Eligible Applicant Neither the applicant nor the sub-recipients (if any) are for-profit entities. Met/Not Met Match Agency will be able to provide 25% match per grant. Met/Not Met Budget Project has made a good faith effort to complete the budget template provided, showing both CoC and non-CoC funding sources for the project. Met/Not Met FMCoC Membership The agency is a member in good standing of the FMCoC. Pass / Must Fix Required but not assigned a point value FRESNO/MADERA CONTINUUM OF CARE [DRAFT] 2019 NEW PROJECT SCORING TOOL Approved by the Fresno/Madera Continuum of Care on XXXX, 2019. 2 2. COMPLIANCE (12 pts.) Name Description Sources Score Audit Findings Award full points if • the agency did not receive any audits from any sources within the last 2 years, or • the agency was audited, but there were no sustained or final negative findings relating to housing quality or financial mismanagement. Award partial credit if: • the agency received negative audit findings, but the agency adequately explains how the findings are being addressed or have been addressed. Award no points if: • the agency’s audits revealed negative findings that have not been corrected. All government & financial audits from last 2 years. RFI Up to 5 points Experience with Federal Grants Award full points if the agency has successfully handled at least one other federal grant or other major grant of this size and complexity, either in or out of the CoC. Consider awarding full points if the agency can otherwise demonstrate that it can successfully manage complex reporting requirements. RFI Up to 3 points HMIS Award points based on project’s plan for maintaining accurate & timely data, and/or based on agency’s history of high data quality. RFI Up to 2 points Coordinated Entry Award points based on project’s plan for communicating open beds to CES, participating in case conferences, and using referrals from CES to fill openings. RFI Up to 2 points FRESNO/MADERA CONTINUUM OF CARE [DRAFT] 2019 NEW PROJECT SCORING TOOL Approved by the Fresno/Madera Continuum of Care on XXXX, 2019. 3 3. COMMUNITY (14 pts.) Name Description Sources Score Participation in CoC Activities Award points for the agency’s participation and leadership at CoC events, meetings, committees, forums, and projects, with a focus on activities that took place since the last NOFA. Typically, each point will require about 4 hours of effort, so full credit should be awarded if the agency has provided 16 hours of attendance/involvement. This could be 8 staff volunteering for 2 hours, 4 staff volunteering for 4 hours, or any other reasonable combination. RFI Up to 4 points Voluntary Reallocation Award points if the agency voluntarily chose to reallocate funding from at least one project this year. Award at least 1 point for any voluntary reallocation. Before awarding more points, consider: • The amount of funds reallocated compared to the funds being requested by the agency • The reason stated for the reallocation GIW RFI Up to 3 points Local Competition Deadlines Award full points if the project met all local competition deadlines, including deadlines for turning in supporting documents and attachments. Award 3 points if any portion of the local application was turned in up to 24 hours late. Award no points if any portion of the local application was turned in between 24 and 72 hours late. If any portion of the local application was turned in more than 72 hours late, award no points, and, at your discretion, you may choose to exclude the project from the competition entirely. Facilitator Analysis Up to 5 points or Excluded from competition Local Competition Attachments Award full points if the project submitted relevant, properly formatted versions of all required attachments. For maximum credit, each project should submit exactly one PDF file that includes a table of contents. Facilitator analysis Up to 2 points FRESNO/MADERA CONTINUUM OF CARE [DRAFT] 2019 NEW PROJECT SCORING TOOL Approved by the Fresno/Madera Continuum of Care on XXXX, 2019. 4 4. HOUSING DESIGN (24 pts.) Name Description Sources Score Single-Site Housing ONLY Site Control Award full credit if the agency already has a deed, master lease, or binding option for a specific property that will accommodate all of the program’s clients. Award partial credit if the agency offers another credible explanation for how it will obtain control of its housing site. RFI Up to 8 points Housing Meets Client Needs Award points for a housing design that: • has a layout, location, and/or features that are thoughtfully matched to the target population • is accessible to people with disabilities • provides rare or unique options, e.g., pet-friendly housing, or housing with parking spots, or housing with elevators. RFI Up to 8 points Scattered-Site Housing ONLY Housing Navigators Award full credit if the project will employ its own housing navigator(s) with special skill or experience, and has attached a job description for the housing navigator position. Award partial credit if the agency offers another credible explanation for how it will provide housing locator services. RFI Up to 8 points Landlord Incentives Award full credit if the agency has already secured its own non- HUD funds that it will use to offer significant and appropriate financial incentives to landlords. Award partial credit if the agency offers another credible explanation for how it will incentivize landlords to rent to clients. RFI Up to 8 points ALL Housing Types Housing Quality Standards Award points if the project adequately explains: • Who will inspect client housing • When the housing will be inspected, and • How the project will respond when housing fails to meet minimum quality standards RFI Up to 4 points Projected Outcomes Award points if the project set challenging and measurable goals that meet minimum CoC-adopted targets, including: • > 85% of clients will experience positive housing outcomes • > 55% of adults will maintain or increase total income RFI Up to 4 points FRESNO/MADERA CONTINUUM OF CARE [DRAFT] 2019 NEW PROJECT SCORING TOOL Approved by the Fresno/Madera Continuum of Care on XXXX, 2019. 5 5. SERVICES DESIGN (14 pts.) Name Description Sources Score Appropriate Supportive Services Award points for services that: • offer ongoing support to stay in permanent housing, • are thoughtfully matched to the target population; and • will individually assist each client to obtain the benefits of mainstream health, social, and employment programs for which they are eligible to apply. If the agency is a victim service provider, also award points based on the extent to which the project will improve safety for survivors of domestic violence, dating violence, sexual assault, stalking, and/or trafficking. RFI Up to 3 points Project Staffing Award points if staff is: • Large enough to handle the expected client case load; • Trained in innovative or evidence-based practices; and • Trained to meet the needs of the population to be served RFI E-snaps Up to 6 points Community Coordination Award points if the project provides details about how they refer clients for outside services, including: • Who will be referred; • The agencies that will accept referrals; • The types of services to be provided; and • The logic behind the agency’s referral scheme. Do not award points for a general statement that the project is well-connected in the community. RFI Up to 3 points Relevant Experience Award points if the agency submitting this application has demonstrated, through past performance, the ability to successfully carry out the work proposed and has successfully served homeless people as a particular group. RFI Up to 2 points FRESNO/MADERA CONTINUUM OF CARE [DRAFT] 2019 NEW PROJECT SCORING TOOL Approved by the Fresno/Madera Continuum of Care on XXXX, 2019. 6 6. FULL UTILIZATION (18 pts.) Name Description Sources Score Budget Award points based on the following factors: • The budget is unambiguous and easy to read. • The budget does not attempt to use HUD funding on ineligible expenses. • The budget includes significant non-HUD resources such as funding, staff, building space, and/or volunteers. Budget RFI Up to 10 points Fiscal Capacity Award points if the agency has sufficient fiscal capacity to manage the grant, including: • internal financial controls • grant match tracking • well-maintained records • oversight by a board of directors • a strategy for documenting eligible costs • a strategy for ensuring adequate grant drawdowns e-LOCCs E-Snaps Up to 6 points Ready to Start Award points if the project will be ready to begin housing clients within 3 months of receiving HUD funding. Consider: • Whether the project site faces regulatory obstacles such as tenant displacement, environmental issues, or zoning issues; • Whether the agency’s current staff has the capacity to begin preparing for this project; • Whether the agency already has policies and procedures that can be used as-is or easily adapted for use in a CoC-funded project RFI Up to 2 points FRESNO/MADERA CONTINUUM OF CARE [DRAFT] 2019 NEW PROJECT SCORING TOOL Approved by the Fresno/Madera Continuum of Care on XXXX, 2019. 7 7. STANDARD PRIORITIZATION (18 pts.) Name Description Sources Score Housing First Award up to 8 points based on the project’s narrative if the narrative shows that the project: • Will check all “Housing First” boxes in e-snaps • Admits new clients without barriers based on income, sobriety, criminal records, or mental health • Does not require clients to participate in mandatory classes, therapy, job training, or interventions. • Does not impose restrictions on clients that go beyond what is typically covered in an ordinary lease agreement • Is able to address disruptive client behavior without exiting or evicting those clients The Panel has discretion to adjust this score up or down based on an optional interview of the program and/or an optional review of the project’s policies and procedures. RFI Up to 8 points Chronic Homeless Award up to 4 points based on the project’s narrative if the narrative shows that the project: • Will check the box for DedicatedPLUS or 100% Dedicated in e-snaps. • Is well-equipped to meet the needs of chronically homeless clients. E-snaps RFI Up to 4 points Special Populations Award up to 2 points if the project targets one or more of the following specialized populations: (a) Youth, (b) Domestic Violence survivors, (c) Families with Children, (d) Chronic Homeless, (e) Veterans RFI Up to 2 points Severity of Needs Award up to 2 points if the project’s narrative adequately explains what types of severe needs its clients are likely to have (including low or no income, current or past substance use, a history of victimization such as domestic violence or sexual assault, criminal histories, and chronic homelessness) and how the project will avoid screening out these clients. RFI Up to 2 points Fair Housing Award up to 2 points if the project will affirmatively market housing and supportive services to eligible persons regardless of race, color, national origin, limited English proficiency, religion, sex, gender identity, sexual orientation, age, familial status, and/or disability to engage people who are least likely to apply in the absence of special outreach. RFI Up to 2 points FRESNO/MADERA CONTINUUM OF CARE [DRAFT] 2019 NEW PROJECT SCORING TOOL Approved by the Fresno/Madera Continuum of Care on XXXX, 2019. 8 7b. PRIORITIZATION FOR DV BONUS HOUSING (18 pts.) *Use this section instead of the previous page if the project will be dedicated to serving victims of domestic violence. For all scoring purposes, “domestic violence” also includes dating violence, sexual assault, stalking, and/or trafficking. Name Description Source Score Summary of Local Needs Award points if the project adequately summarizes the local need for DV-related housing and services, including quantitative estimates of the number of people who need support and a description of what kinds of services and housing they need. RFI Up to 3 points Summary of Local Resources Award points if the project adequately summarizes the local resources that are currently providing DV-related housing and services, including quantitative estimates of the number of support staff, shelter beds, and permanent housing beds that are focused on serving survivors. RFI Up to 3 points Project will Meet Unfilled Needs Award points if the project: • makes quantitative predictions about how much unmet need will be met by this project • convincingly explains how it will improve outcomes for survivors RFI Up to 4 points Previous Performance Award points based on the previous performance of the applicant in serving survivors of domestic violence, dating violence, sexual assault, and/or stalking. RFI Up to 5 points Ability to Meet Safety Outcomes Award points if the project: • Articulates a specific plan for ensuring that its residents will be safe from further domestic violence. • Uses facilities with specialized features that will enhance the safety of domestic violence survivors. • Uses staff who have been specially trained in promoting the safety of domestic violence survivors. RFI Up to 3 points