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Home My WebLink AboutFMCoC Meeting Minutes 12-13-18Page 1 of 4 Fresno Madera Continuum of Care Board Meeting Date: December 13, 2018 Type: General Board Meeting Time: 8:42 a.m. Chair: Shawn Jenkins Location: WestCare, 1900 N. Gateway Blvd., Fresno CA 93727 FMCoC Board of Director’s Attendance Log: 2018 Director Attendance Board Committee Position Director Organization / Agency Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Transitional Age Youth Treasurer Michelle Tutunjian Fresno EOC Sanctuary P P AP P AP AP AP AP AP AP P AP Andrea Evans Ray of Hope (previously Valley Teen Ranch) AP P AP AP P P AP AP AP P P AP Larry Wanger Resources for Independence, Central Valley A AP A A A AP AP AP A A A A Dual Diagnosis / Substance User Vice Chair & Immediate Past Chair Jody Ketcheside Turning Point Central California P AP P P P P P P P P P P Homeless Families with Children Pamela Hancock Fresno County Office of Education AP AP AP AP A A A AP AP AP AP A Aprille Meza Clovis Unified School District P A A P A A A AP P A P P Sara Mirhadi Poverello House AP P P P AP AP P P P P P P Cary Catalano Fresno First Steps Home A A A A A A A A A A P A Brenda Kent Kings View A AP AP AP AP AP AP AP AP AP A AP Collaborative Applicant Rep. Doreen Eley Fresno Housing Authority AP P P AP P P P P P A P P Heather Hogan Mental Health Systems, Inc. P P P A P P P P P P P P Reyna Villalobos Clinica Sierra Vista AP AP P AP AP P AP AP AP AP AP AP Barbara Ronsley Central California Legal Services, Inc. AP P A A P P P P A A P P Marianne LeCompte Wings – Fresno AP P P A P P P P AP P P P Roland Geiger Eco Village Project of Fresno P P P AP AP A AP AP AP AP P A Loraine Goodwin Goodwin Greenhouse P A Halley Crumb Retraining the Village A P P P A A A P P A P P Margarita Rocha Centro la Familia A AP A AP A A A Delfina Vasquez Selma C.O.M. A A A A A A A A A A A Secretary Heidi Crabtree City of Clovis P P A P P A P A A A P P Regional Rep. Laura Moreno County of Fresno AP P P P P P P P P P P AP Regional Rep. Thomas Morgan City of Fresno AP AP A A A AP P A A P A A Madera Regional Homeless Coalition Elizabeth Wisener Community Action Partnership Madera P P P P P AP AP P P P P P Kiran Sandhu Madera County DSS AP P P AP AP P P AP AP A AP AP Veterans Chair Shawn Jenkins WestCare P P P AP P P AP P P P P P Domestic Violence Member At Large Laura Lopez Marjaree Mason Center P P P P P P P P P P P P Faith Based Comm. Gregorio Barboza Bishops Advocacy Committee AP AP A AP AP AP AP A AP P P P At Large Reps. Member At Large Gabriela McNiel (Alternate on Ex. Cmt) WestCare P P P P P P P P A P A A Member At Large Cheryl Vieira (Alternate on Ex. Cmt) Fresno County Office of Education P AP P P A A A A P P P A Key: Present = P Alternate Present = AP Absent = A Page 2 of 4 Attendees Ana Cisneros, Kings View Melissa Mikel, Fresno Housing Authority Anthony Duhon, Madera County BOS Miguel Gonzalez, Madera County DSS Aprille Meza, Clovis Unified Misty Gattie-Blanco, Fresno EOC Ariana Gomez, CAPMC Patience Milrod, Central CA Legal Svcs Barbara Morozov, County of Fresno, DSS Rich Penksa, MHS Barbara Ronsley, CCLA Sara Mirhadi, Poverello House Cynthia Cardenas, County of Fresno, DSS Shannon Duncan, County of Fresno, DSS Doreen Eley, Fresno Housing Authority Shawn Jenkins, WestCare Duke Ramshaw, County of Fresno, DBH Sonia Sahai-Bains, Fresno County DBH Dylan McCully, County of Fresno, DSS Wayne Rutledge Edan Keven, WestCare Gabriela Salazar, FHA-HMIS Gregorio Barboza, Bishops Homeless Advocacy Halley Crumb, Retraining the Village Heather Hogan, MHS Heidi Crabtree, City of Clovis Jason Kassel, County of Fresno, DSS Jeremy McCleery, VA Jody Ketcheside, TPOCC Joseph G Evans III, Valley Teen Ranch Jessica Morado, City of Clovis Ka Yang, Clinica Sierra Vista Laura Lopez, Marjaree Mason Center Leticia Campos, Marjaree Mason Center Leticia Martinez, Poverello House Marianne LeCompte, Wings * Please note only those who signed in are listed. Agenda/Minutes Agenda: Informational: 1. 2019 Point-In-Time Count Jody Ketcheside 2. 2019 FMCoC Membership Dues Michelle Tutunjian 3. HEAP/CESH Update Shannon Duncan 4. HMIS Conference Gabriela Salazar 5. Marjaree Mason Center Data Laura Lopez - Leticia Campos 6. HUD Webinar – moved to #1 Doreen Eley 7. Built for Zero Melissa Mikel 8. SJVV Update Jenny Gonzalez 9. Unscheduled Public Announcements Minutes: Meeting called to order by Chair Shawn Jenkins at 8:42 a.m. Page 3 of 4 Approve December Agenda and Financial Report – Correction to Informational Item #5, Leticia Campos is presenter instead of Laura Lopez. Motion: Jody Ketcheside Second: Misty Gattie-Blanco Approved Action Items: 1. None Informational Items: 1. HUD Webinar – Doreen Eley: Doreen moved to #1 on agenda due to early departure for a meeting. Today from 10:00- 12:00 is a HUD CoC Program Sharpen Your Skills webinar. HUD will make sure everyone knows how they are supposed to execute their contracts and when you’re to do your Annual Performance Reports (APR). If you can’t make the webinar, HUD will usually archive it and provide the PowerPoint within one week after the webinar. If there are things in the archived webinar you don’t understand, HUD has an Ask a Question feature. You go on the HUD Exchange website, they are called FAQs, you ask them a question and they will get back with you usually within one week. 2. 2019 Point-In-Time Count – Jody Ketcheside: PIT Count dates are January 29-31, 2019. A new venue will be used this year; it is the Nielsen Center. The training dates are set for the week prior. The volunteer portal and the flyer with all information will go out Monday, 12/17. Volunteers will be able to register and share information in the portal. In addition, information will be posted to the CoC’s social media sites. Jody is reaching out to some rural communities that have expressed an interest in the past for them to coordinate their own count within their community. Madera’s PIT Count will be the same dates as Fresno’s however; their training dates and information are still pending. In the training, survey questions can be further defined to yield an accurate count. The PIT Count Survey time is up to midnight, any counts after that will not be counted due to HUD’s rules. The survey was sent out to listserv and Jody has received feedback on domestic violence (D.V.) questions, specifically about when asked what caused them to become homeless. Feedback indicated fleeing from D.V needs to be included. HUD instructed last year they want the questions about D.V. be asked in the survey as they specified to prevent conflicting information when the data is pulled and the way data is inputted into HMIS. Changes can be made to the survey questions with the exception on domestic violence per HUD. Additions to the survey are, adding domestic violence as a reason for homelessness and the question, where did you live when you became homeless. The selection options for where did they live when becoming homeless would be Fresno County, Madera County, or Other. When either Fresno or Madera County is selected, then the cities within the county would expand for specific city selection. Doreen will check on what the estimated amount of time is when the final numbers from the 2019 PIT Count will be available and it will be reported at the next FMCoC meeting. The Continuum can think of scenarios and email out for approval and if not, then there will be voting by email. In addition, Jody will research the reasons for mobility. Financial donations were received for the PIT Count, St. Agnes sent an email committing to a $5K donation (same as last year) and there was a $2K donation from Crosscity Church, which will help fund the volunteer’s meals. The Poverello House has donated 800 hygiene kits. A classroom at Burroughs Elementary School that has adopted the PIT Count this year has raised $107 from selling bottled water at school events. They also donated three boxes of hygiene supplies, a case of bottle water, and gloves and beanies from a drive they’re conducting. An invitation will be sent to the students inviting them to assemble if they would like to participate. A picture of the students and the story of their support will be posted to the CoC’s Twitter and Facebook pages. Misty has dropped off a donation of an approximate 1,000 bars of soap and that she’ll be receiving a pallet of Pom Wonderful juice boxes on the initial day of the PIT Count. Oakhurst will not be included in the 2019 PIT Count due to the inclement weather and the difficulty in locating hidden people. If Madera County wants their numbers to be included the HUD count then they would have to do a magnate event on either Wednesday, 1/30 or Thursday, 1/31. A copy of the PIT Count Methodology guide is available to anyone who would like a copy. 3. 2019 FMCoC Membership Dues – Michelle Tutunjian: The 2019 Membership Application and Annual Agreement has been emailed out to the listserv. Only the dates for 2019 were changed and nothing else. The application and payment is Page 4 of 4 due January 11, 2019. Checks are to be made payable to the Central Valley Community Foundation but they are mailed to the FMCoC address. The application still needs to be mailed in even if paying membership online so that Heidi will have a record of who agencies’ directors and alternates are. 4. HEAP/CESH Update – Shannon Duncan: The CESH application was submitted in October and the HEAP application for CoC’s portion, was submitted on December 7. Included were eight different jurisdictions that had declared a shelter crisis, which include the cities of Coalinga, Fresno, Huron, Madera, Parlier, Sanger, and the Counties of Fresno and Madera. Department of Social Services is now moving on to the RFP development and the ADHOC committee is working to develop the criteria for the RFP for the different services. There are ten activities that will be provided through these funds and it is anticipated there will be about five to seven RPPs. The plan is to have the RFPs drafted by the end of January and it will go through an internal review. The anticipated release date is February with an update by the January meeting. 5. HMIS Conference – Gabriela Salazar: This first annual conference was held on November 28, it was held specifically for anybody that participates, enters into HMIS, and for anyone who is interested in HMIS. There were 61 attendees come to the event. Tulare speaker Kelvin Alfaro from Anchoring Success spoke with frontline staff regarding barriers, data quality, gave tips and pointers about resources and opportunities that staff can access. There was a discussion about HMIS data quality and the timeliness. Data was shared with the staff with the different projects, where they were in the year 10/2017 – 9/2018. Agency administrators are asked to share their project data with their staff, staff expressed an interest to see it. 6. Marjaree Mason Center Data – Leticia Campos: Leticia will fill the Associate Director’s position after Lucianna Ventresca’s retirement in January 2019. For the October 1, 2017 – September 30, 2018 reporting period, the MMC Emergency Safe House served 1,094 individuals; with 462 of those being adults and 632 were children. During this period, they provided 922 nights of shelter in motels. The Clovis Transitional Housing, which is a HUD funded program, served a total of 50 individuals, 20 of those being adults and 30 were children. In their Welcome Home Permanent Housing projects, they served a total of 205 individuals, of those, 72 were adults and 133 were children. 7. Built for Zero – Melissa Mikel: October’s data matrix shows how the Continuum is doing on ending homelessness and it is what is reported to HUD as a CoC. At the end of October, we had 435 people on our By-Name List, which was down from September. Our Point-In-Time Count is an estimated number of the total number of homeless people that we have in our community. Those people on the by-name list are people we have engaged with who are looking for services for housing or have agreed to housing, they are actively homeless, and we still have contact with them within the last 90 days. The average length of time from homeless identification to housing, the average is a 172 days, which is down from September. The average length of time for individuals who are not chronic to be housed is 61 days. For the chronically homeless veterans, the average is 142 days, unaccompanied youth (18-24 years) is 56 days, and the average for families is 67 days. The chronically homeless individual is housed within 332 days. 8. SJVV Update – Jenny Gonzalez: None 9. Unscheduled Public Announcements: None Meeting Adjourned at 10:06 a.m. Next meeting will be January 10, 2019 Location: WestCare, 1900 N. Gateway Blvd., Fresno, CA 93727