HomeMy WebLinkAboutFMCoC Meeting Minutes 11-15-18Page 1 of 5
Fresno Madera Continuum of Care
Board Meeting
Date: November 15, 2018 Type: General Board Meeting
Time: 8:38 AM Chair: Shawn Jenkins
Location: Madera DSS, 700 E Yosemite, Madera, CA 93639
FMCoC Board of Director’s Attendance Log:
2018 Director Attendance
Board
Committee
Position
Director Organization / Agency Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Transitional Age Youth
Treasurer Michelle Tutunjian Fresno EOC Sanctuary P P AP P AP AP AP AP AP AP P
Andrea Evans Ray of Hope (previously Valley Teen Ranch) AP P AP AP P P AP AP AP P P
Larry Wanger Resources for Independence, Central Valley A AP A A A AP AP AP A A A
Dual Diagnosis /
Substance User
Vice Chair & Immediate
Past Chair Jody Ketcheside Turning Point Central California P AP P P P P P P P P P
Homeless Families with
Children
Pamela Hancock Fresno County Office of Education AP AP AP AP A A A AP AP AP AP
Aprille Meza Clovis Unified School District P A A P A A A AP P A P
Sara Mirhadi Poverello House AP P P P AP AP P P P P P
Cary Catalano Fresno First Steps Home A A A A A A A A A A P
Brenda Kent Kings View A AP AP AP AP AP AP AP AP AP A
Collaborative
Applicant Rep. Doreen Eley Fresno Housing Authority AP P P AP P P P P P A P
Heather Hogan Mental Health Systems, Inc. P P P A P P P P P P P
Reyna Villalobos Clinica Sierra Vista AP AP P AP AP P AP AP AP AP AP
Barbara Ronsley Central California Legal Services, Inc. AP P A A P P P P A A P
Marianne LeCompte Wings – Fresno AP P P A P P P P AP P P
Roland Geiger Eco Village Project of Fresno P P P AP AP A AP AP AP AP P
Loraine Goodwin Goodwin Greenhouse P
Halley Crumb Retraining the Village A P P P A A A P P A P
Margarita Rocha Centro la Familia A AP A AP A A
Delfina Vasquez Selma C.O.M. A A A A A A A A A A
Secretary Heidi Crabtree City of Clovis P P A P P A P A A A P
Regional Rep. Laura Moreno County of Fresno AP P P P P P P P P P P
Regional Rep. Thomas Morgan City of Fresno AP AP A A A AP P A A P A
Madera Regional
Homeless Coalition
Elizabeth Wisener Community Action Partnership Madera P P P P P AP AP P P P P
Kiran Sandhu Madera County DSS AP P P AP AP P P AP AP A AP
Veterans
Chair Shawn Jenkins WestCare P P P AP P P AP P P P P
Domestic Violence
Member At Large Laura Lopez Marjaree Mason Center P P P P P P P P P P P
Faith Based Comm.
Gregorio Barboza Bishops Advocacy Committee AP AP A AP AP AP AP A AP P P
At Large Reps.
Member At Large Gabriela McNiel
(Alternate on Ex. Cmt) WestCare P P P P P P P P A P A
Member At Large Cheryl Vieira
(Alternate on Ex. Cmt) Fresno County Office of Education P AP P P A A A A P P P
Key: Present = P Alternate Present = AP Absent = A
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Attendees
Andrea Evans, Valley Teen Ranch Krystal Rios, Uplift Family Svcs.
Anthony Duhon, Madera County BOS Laura Lopez, Marjaree Mason Center
Aprille Meza, Clovis Unified Laura Moreno, County of Fresno, DSS
Ariana Gomez, CAPMC Leticia Campos, MMC
Barbara A. Ronsley, CCLS Loraine Goodwin, Goodwin Greenhouse
Barbara Morozov, County of Fresno, DSS M Lopez, FHA
Beverly Fitzpatrick, Eco Village Maria Rodriguez, WestCare
Carlene Morino, WestCare Marianne LeCompte, Wings Advocacy Fresno
Cary Catalano, FFSH Marilyn Bamford, Uplift Family Svcs.
Cheryl Vieira, FCSS MaryAnn Calderon, WestCare
Chrystal J. Streets, Fresno EOC Melissa Mikel, Fresno Housing Authority
Cynthia Cardenas, County of Fresno, DSS Michelle Tutunjian, Fresno EOC Sanctuary
Deanna Kivett, MHS Miguel Gonzalez, MCDSS
Denise Martinez, CAPMC Preston Prince, Fresno Housing Authority
Doreen Eley, Fresno Housing Authority Renee Wright, Fresno Housing Authority
Dylan McCully, County of Fresno, DSS Rich Penksa, MHS
Elizabeth Wisener, CAPMC Rodger Baker, MCDSS
Erin Shelton, WestCare Roland Geiger, Eco Village
Gabby Salazar, FHA-HMIS Rouby Mardirossian, MMC
Gregario Barboza, BHAC Sara Mirhadi, Poverello House
Halley Crumb, Retraining the Village Shannon Duncan, County of Fresno, DSS
Heather Hogan, MHS Shawn Jenkins, WestCare
Heidi Crabtree, City of Clovis Sonia DeLaRosa, Fresno County
Jeannie Stapleton, CAPMC Wayne Rutledge
Jody Ketcheside, TPOCC Yolanda Martinez, WestCare
Joseph G. Evans III, Valley Teen Ranch Yvette Ennis, WestCare
Ka Yang, Clinica Sierra Vista
* Please note only those who signed in are listed.
Agenda/Minutes
Agenda:
Informational:
1. Built for Zero Findings Maria Rodriguez, Maryann Calderon,
Melissa Mikel
2. HUD Housing First Assessment Shawn Jenkins
3. Madera Update Elizabeth Wisener
4. City of Fresno Update Tom Morgan
5. 2019 Point-in-Time Count Update Jody Ketcheside, Arianna Gomez
6. HMIS Data Quality/ Longitudinal System Analysis Melissa Mikel, Gabriela Salazar
7. SJVV Update Jenny Gonzalez
8. Unscheduled Public Announcements
Minutes:
Meeting called to order by Chair Shawn Jenkins at 9:10 a.m.
Approve November Agenda, Financial Report, and October meeting minutes. Meeting agenda changes are as follows:
Action Item #3 will be removed. Information Item changes: # 1 - Built for Zero Findings, Preston Prince is not going to
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present on it, it will be Preston Yanez from the VA will help with it if he attends the meeting. Item # 4 – City of Fresno
Update will pass if Tom Morgan is not at the meeting. Item # 6 is two separate items. Gabriela Salazar will present the
HMIS Data Quality and Melissa Mikel will present the Longitudinal System Analysis.
Motion: Jody Ketcheside Second: Doreen Eley Approved
Action Items:
1. Recommend Approval of 2019 FMCoC Meeting Calendar Heidi Crabtree
FMCoC’s two calendars for 2019 needing approval: General Board meetings and the General Board meetings with
the Executive Committee meetings. Executive Committee meetings are the first Thursday of the month and the General
meetings are on are on the following Thursday at WestCare of which four meetings will be held in Madera. In 2019, the
Madera meeting location will change, still to be determined. A revised calendar will be sent out once Madera meeting
location has been identified. July is the only month that will be different due to July 4th being a holiday, so Executive
meeting will be held on July 11th the General meeting will be on the 18th.
Motion: Michelle Tutunjian Second: Jody Ketcheside Approved
2. Recommend Approval of FMCoC/Big 11 Expenditure Plan Laura Moreno
The State under the Governor’s Plan SB2 with the housing package included money for homelessness. CoC funding came
out of this throughout the State, Big 11 (California’s largest 11 cities) allocated specific money for homelessness, and CoCs
were allocated money for homelessness. The FMCoC needs to apply for that funding, since it is separate from the CESH
funding which the FMCoC has already approved and the application has already been submitted. Under discussion are the
CoC funding and the Big 11 funding. Our CoC has $11.5 million available and the City of Fresno has $3.1 million. The City of
Fresno has decided to join the CoC’s planning process for these funds, as it will be a joint procurement for the funds. The
CESH funding period is 1-1-2019 – 12-31-2023 and the HEAP funds runs through 2021 with the HEAP funds being fully
expended by 6-30-2021. The reason for the amounts was based on a prospectus that came out of the Barbara Poppe’s 4
Pillar plan. Recommended activities are: Triage Center (total allocation: $5,354,227), additional Bridge Housing
($1,950,000), Diversion ($1,148,801), Expanded Coordinated Entry ($600,000), Rapid Rehousing ($2,314,781), Outreach
($616,250), Landlord Engagement ($547,065) and Homeless Planning ($200,000) under the Domestic Violence
Homelessness Planning. There is a mandate in the HEAP funding and the Big 11 funding that 5% needs to be used for
youth (18 - 24 years) activities. The three areas the group recommended were a Coordinated Entry Navigation Services,
additional housing around Triage and Bridge Housing, and some for health and safety education. A discussion on clarifying
the definition of a triage center; explanation provided was that a triage center/shelter is the difference between your
average emergency shelter is in the manner how it is operated. A person comes into a triage center and they are
immediately triaged into what services are needed rather than waiting for six weeks for diversion to determine what the
appropriate response is. It is run so people exit into permanent housing in a short amount of time as possible. Triage
center is categorized in the Barbara Poppe report under the pillar that talks about crises response, the exact verbiage in
the report is not listed as triage center. The triage center is another access to Coordinated Entry. The FMCoC previously
voted to approve the focus of the Four Pillars plus 13 (board) recommendations. Diversion is included in the activity
breakdown because we need to stop the inflow into homelessness. The CoC’s next step as a body is to determine what the
plan is going to be and further define the NOFA. The County’s procurement process is to have a review committee
consisting of 4-7 people made up from the Fresno County, City of Fresno, and a couple of reviewers from the CoC who
don’t have a vested interest or aren’t going to apply. The CoC will make the recommendations who the reviewers from the
CoC will be. Phase I is the initial plan, it is not a draft or placeholder and it will be submitted to the State and the CoC will
be approached for adjustment of funds. The CoC’s plan is to ask for every dollar and not have any dollars rolled into Round
2 of the allocation of the funds. Barbara Poppe looked at all the CoC’s data; it was used in her recommendations in her
report. The Adhoc Committee looked at, what this community currently has and what is currently funded, CoC funded
programs, County programs, City funded programs, and the Adhoc Committee looked at where the gaps were. H Spees
with the City of Fresno’s Mayor’s office read a short statement from the Mayor. The Mayor Lee Brand respectfully
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acknowledges the CoC’s willing response at his request that the City of Fresno be included in the good process the CoC has
established for the expenditure of HEAP funds. He is also in agreement with the categories of funding and the amounts
designated for the City’s Big 11 Cities portion of the funding with the understanding that changes may be made through a
mutual process with the CoC during the course of implementation based on the ability of our various partners’ ability to
generate additional resources. In addition, he recognizes that the CoC have based their planning on the Four Pillars and 13
Recommendations included in the recent Barbara Poppe report as well as addressing the Mayor’s priority on housing,
specifically Bridge Housing, Rapid Re-housing, Landlord Engagement, and Landlord Mitigation funding.
Motion: Heather Hogan Second: Loraine Goodwin Approved 2 Opposed: Marjaree Mason and Poverello
3. Recommend Approval of FMCoC Bylaws - Removed from the Agenda
4. Recommend Approval to Solicit Bids for Updating the FMCoC Website Shawn Jenkins
FMCoC’s current website is defunct; the previous vendor stopped doing anything on it. Upon examination, it was
determined it can’t be updated, it needs to be rewritten. Approval is be requested from the Board to solicit some bids to
recreate the website and to come back to the FMCoC with an amount. There are funds available in the CoC’s account to
use for this.
Motion: Heidi Crabtree Second: Gregorio Barboza Approved
Informational Items:
1. Built for Zero Findings – Maria Rodriguez, Maryann Calderon, and Melissa Mikel: The FMCoC Built for Zero teams are
comprised of two sections, the Community and the Veterans that did their own pilot study control group. The Action Cycle
(7/16/2018-10/5/2018) outlines a process through which communities are able to test a small change idea, see if it works,
and determine if it can be scaled at a system level. The research provides improvement projects that can be implemented to
improve the Coordinated Entry System. On the Community side, the goal is to get 20 chronic clients document ready and
Match within 90 days and the goal for Veterans is to house within 60 days. The outcome of this pilot study for the
Community side was they decreased the average length of time it takes to match clients to a housing project. On the
Veterans side, they decreased the average length of time it takes to house veterans. The FMCoC’s committed goal is to
reach both Chronic and Veteran functional zero by January 2021. Out of the approximate 439 CoCs in the nation, only 75 are
Built for Zero and FMCoC is one of them. The monthly Dashboard report for September 2018 is as follows, there were 445
homeless individuals/households on the By Name List, 46 left homelessness, and 67 entered homelessness. There were 24
Housing Match forms submitted in August 2018. The average length of time from homeless identification to housing is 175
days and there are 45 HMIS projects working to end homelessness.
2. HUD Housing First Assessment – Shawn Jenkins: FMCoC agencies can do the assessment and submit it without any
identification attached to it. Then CoC can review the assessment to see where our communities are at with Housing First
and then can focus on where the Continuum as a whole needed training. More information will be sent out later.
Lucianna will share with the Continuum information on flexible funding for Housing First with the CoC.
3. Madera Update – Elizabeth Wisener: Madera has money now to hire a caseworker, the posting will go out throughout
the Continuum and they will be hiring an Outreach worker from Madera. Madera is working with the Housing Authority on
opening the Pomona Site. The Shunammite expansion is getting ready to open and will serve one family and three men.
Elizabeth notified the Continuum that Madera has applied for a site-based program to add to Shunammite. The Shunammite
property was been sold and may have to relocate Shunammite in a year. HUD said Madera doesn’t need the Continuum’s
approval to change their model; they just need to let the Continuum know. PIT count update, Madera received 500 hygiene
kits from and donation of socks, any unused items will be given to Fresno for their PIT count. On the By Name List for
Madera, there is currently ten chronic active unsheltered and one veteran. The biggest obstacle is verifying their
homelessness.
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4. City of Fresno Update: No one from the City was available to give an update.
5. 2019 Point-In-Time Count Update – Jody Ketcheside: Next meeting is November 28 at 11:00 a.m. at Jody’s office at
Turning Point on L Street. They currently meet every two weeks. The venue hasn’t been determined, EOC might be able to
accommodate if scheduled on different dates. Socks donation were received and have some commitment of hygiene kits. In
addition, Saint Agnes committed again to another $5K donation. FMCoC uses Facebook and Twitter to post information and
a spreadsheet listing donations and items needed for the PIT Count. Volunteer portal will be launch as soon as dates are
solidified. HUD isn’t requiring any changes to last year’s survey so it’s compliant to what is mandatory. If anyone wants
things to include items in the survey, they need to be emailed to Jody by December 1st. They will be reviewed and ready to
present the changes to the CoC in December in preparation for January. A suggestion was made to reduce the size of the
teams to four people and increase number of vehicles going out to cover more areas in less time. A request was made for a
formal debriefing of the volunteers after the PIT Count to see what worked or didn’t.
6. HMIS Data and Quality Longitudinal System Analysis – Gabriela Salazar and Melissa Mikel: HUD 0640 Data Quality
Completeness Report is used to look at 16 different data elements for each particular project. All Universal and Program
Specific Data Elements be entered into HMIS within 72 hours from when data being collected. Our CoC has six different
projects that are reviewed: Emergency Type Projects, Street Outreach, Rapid Rehousing, Transitional Housing, Permanent
Supportive Housing, and other type projects. The HMIS data report is sent out to all the agency administrators and Heidi will
send it out to the listserv. Domestic Violence (DV) agencies aren’t represented in the report. They can run their own data
quality report for DV within HMIS. Once they send a copy to Melissa and Gabriela, their data will be included in the Data
Quality report. Of the HMIS trainings since June 2018, 139 total people have attended and 78 of them are unduplicated.
Trainings are offered on a monthly basis, every week on Wednesday afternoon. HMIS first annual conference is coming up
on November 28; links for this event have gone out. If agencies are an HMIS user or if your agency collects data that goes
into HMIS, their staff can attend too. The Longitudinal Systems Analysis (LSA) is coming up, it is submitted to HUD. The LSA
data contains community level information on people served by the CoC projects. The official LSA update to HUD is due
November 30 and it can affect our funding competitiveness.
7. SJVV Update – Reported by Maria Rodriguez in lieu of Jenny Gonzalez: There were a total of 84 households enrolled, 56
of those were in Rapid Rehousing and 28 are in Homeless Prevention. From November 1–15, five veterans were housed. On
Nov. 12, SJVV participated in the Veterans Day Parade. From November 14-15, the Built for Zero team conducted interviews
with veterans from GPD, ERH, and RRH Literally Homeless. November 16, the SJVV will be hosting their annual Thanksgiving
lunch for veterans and on November 17, the Fresno American Indian Health Project will be hosting their Native Days’ car and
bike show fundraiser.
8. Unscheduled Public Announcements: On the homepage of the Eco Village Project, there is a one-minute survey the CoC is
asked to take, the deadline is Tuesday, November 20, it is a community feedback survey. Lucianna Ventresca of the Marjaree
Mason Center is retiring at the end of this year and Leticia Campos will be the new Director of Client Services.
Meeting Adjourned at 11:54 a.m.
Next meeting will be December 13, 2018 at 8:30 a.m.
Location: WestCare, 1900 N. Gateway Blvd., Fresno, CA 93727